Cash
2.4.3 CASH
2.4.3.1 POLICY
1. The amount of cash kept in the office must be kept to a minimum to reduce the risk of fraud or theft. This amount should be determined by the PO or CO Head of Finance on the basis of regular cash requirements. An imprest petty cash system should be implemente (see Annex 2.4.03 Petty Cash Book template, and below Guidelines).
2. The maximum imprest for a petty cash fund should not exceed the equivalent of CHF 2,000. The PO Representative or Country Office Director will also establish the maximum level for any single petty cash disbursement or receipt, but this should not exceed the equivalent of CHF 500.
3. The PO Representative may authorize the use of larger cash items where bank facilities are either inaccessible or inadequate, however this is only on an as-needed basis and should be kept separate from the petty cash fund. A maximum limit must be pre-set for each field office and approved in writing by the PO Representative, on the amount of cash that can be carried by one person at any one time; this limit must not exceed the equivalent of CHF 5,000 reflecting the business needs of the particular office. Any one-off transactions that exceed the local limit must be approved by the PO Representative and informed to POM.
4. For POs who operate in areas with cash economies, and thus must routinely deal with cash movements above CHF 5,000, the cash limits for each field office must be approved by the PO Representative, AND WWF International Director Programme Office Management (POM) or Director, PO Performance/Development in writing (e-mail approvals are sufficient). Offices need to submit a written proposal for same, with rationale, frequency, and procedures to control these transactions; this proposal is to be reviewed and approved in writing by the PO Representative and the Director, POM.
5. The following is required for all large cash transactions:
a. Only designated
2.4.3.1 POLICY
1. The amount of cash kept in the office must be kept to a minimum to reduce the risk of fraud or theft. This amount should be determined by the PO or CO Head of Finance on the basis of regular cash requirements. An imprest petty cash system should be implemente (see Annex 2.4.03 Petty Cash Book template, and below Guidelines).
2. The maximum imprest for a petty cash fund should not exceed the equivalent of CHF 2,000. The PO Representative or Country Office Director will also establish the maximum level for any single petty cash disbursement or receipt, but this should not exceed the equivalent of CHF 500.
3. The PO Representative may authorize the use of larger cash items where bank facilities are either inaccessible or inadequate, however this is only on an as-needed basis and should be kept separate from the petty cash fund. A maximum limit must be pre-set for each field office and approved in writing by the PO Representative, on the amount of cash that can be carried by one person at any one time; this limit must not exceed the equivalent of CHF 5,000 reflecting the business needs of the particular office. Any one-off transactions that exceed the local limit must be approved by the PO Representative and informed to POM.
4. For POs who operate in areas with cash economies, and thus must routinely deal with cash movements above CHF 5,000, the cash limits for each field office must be approved by the PO Representative, AND WWF International Director Programme Office Management (POM) or Director, PO Performance/Development in writing (e-mail approvals are sufficient). Offices need to submit a written proposal for same, with rationale, frequency, and procedures to control these transactions; this proposal is to be reviewed and approved in writing by the PO Representative and the Director, POM.
5. The following is required for all large cash transactions:
a. Only designated