Data Protection Act 1998 and Social Care
Task B – Guidelines
Maintaining Records.
Bi
Ensure you know your companies policies for maintain records.
Do they have certain ways of doing things i.e. writing in black etc.
Also ensure the information is easy to read.
Do not use abbreviations unless you state what they mean.
Always be aware of confidentiality.
Make sure each record is signed and dated.
Keep each record in some kind of order i.e. Alphabetical, numeric, or use an identification code for each individual to make it easier to find the individuals records.
Make sure every piece of paperwork is in date order so it is easy to look for.
If there are any options to be given make sure there is evidence to back this up.
Try to make sure you finish the piece of work before your shift finishes.
Bii
When the records are finished with they must be stored away somewhere safe and locked away,
If you need to leave your desk and are working on someone records you must put them away securely first.
Always remember the confidentiality data protection act.
Biii
When reading people information or writing about them always make sure you do it in a place where no one can read over your shoulder or see what records you have.
Ask not to be disturbed while you are updating records.
Biv
If the records are on a computer then you must make sure all the information is accurate and saved in the right place.
The PC must be password locked and have an antivirus.
If you use a USB then it must be protected and supplied from your company and have your managers approval.
Task A
Ai Identify four key pieces of Legislation or Codes of Practice relating to handling information in social care settings.
Data Protection Act 1998 – this Act is to protect the data on each individual and ensures confidentiality is kept.
Freedom of Information Act 2000 – A person can ask to look at the information kept on them if they want to read it.
Care Standards Act – this ensure all information is correct
Maintaining Records.
Bi
Ensure you know your companies policies for maintain records.
Do they have certain ways of doing things i.e. writing in black etc.
Also ensure the information is easy to read.
Do not use abbreviations unless you state what they mean.
Always be aware of confidentiality.
Make sure each record is signed and dated.
Keep each record in some kind of order i.e. Alphabetical, numeric, or use an identification code for each individual to make it easier to find the individuals records.
Make sure every piece of paperwork is in date order so it is easy to look for.
If there are any options to be given make sure there is evidence to back this up.
Try to make sure you finish the piece of work before your shift finishes.
Bii
When the records are finished with they must be stored away somewhere safe and locked away,
If you need to leave your desk and are working on someone records you must put them away securely first.
Always remember the confidentiality data protection act.
Biii
When reading people information or writing about them always make sure you do it in a place where no one can read over your shoulder or see what records you have.
Ask not to be disturbed while you are updating records.
Biv
If the records are on a computer then you must make sure all the information is accurate and saved in the right place.
The PC must be password locked and have an antivirus.
If you use a USB then it must be protected and supplied from your company and have your managers approval.
Task A
Ai Identify four key pieces of Legislation or Codes of Practice relating to handling information in social care settings.
Data Protection Act 1998 – this Act is to protect the data on each individual and ensures confidentiality is kept.
Freedom of Information Act 2000 – A person can ask to look at the information kept on them if they want to read it.
Care Standards Act – this ensure all information is correct