E-Perolehan Case Study

The E-Perolehan is the electronic procurement system that created to enable all the registered suppliers to participating for the procurement exercise organize by the government through the web site. There are four type of procurement process will be conduct before the end of implementation for the E-Perolehan system which is the central contract, direct purchase, Quotation and Tender. Then those processes are categorized into two phases:
Phase 1: Supplier Registration & Central Contract
Phase 2: Direct Purchase & Quotation and Tender
1. Supplier Registration
The Malaysia Government had created the E-Perolehan to enable all suppliers to register for the online procurement services. The registration of supplier can be done after approved by
Direct Purchase
Direct Purchase had separate to two modules in the E-Perolehan which is direct purchase system designed for products, and another module is designed for providing services. The difference between these two modules was shown in the following table. (Mastor, 2005)
Direct Purchase for Products Direct Purchase for Services
Requisition Processing
1) Product selection - The requisition process begin with the Government intend to procure a product will announce to all the qualified suppliers. Next, the responding suppliers will submit their catalogue with written rates for relevant products and stored into the central repository, it enable government user to refer and select those information for the direct purchase for Products.
2) Requisition Creation -Any selected product by the Government for the E-Perolehan usage will be registering such product in an electronic requisition
1) Fulfillment of Order – Upon the supplier receive the Purchase order, he shall prepare the delivery order (D.O.) to state the actual goods and material to be deliver to Government.
2) Acknowledgement of Goods Received – Once the supplier had delivered the good and material with D.O., the Government must acknowledge for such order through the online E-perolehan and issue the GRN - Good Received Note.
3) Invoice Creation – The GRN shall be issued by the GRO – Goods Receiving Officer and enable supplier to generate the invoice bill to make the transaction become provable and lawful.
4) Payment Advice Creation – After the invoice is issued, the Government department shall make the payment to the supplier within the reasonable period.

Order Fulfillment
The order fulfillment includes the supplier sector as well as the Government sector like the confirmation for the intension of service order by Government department and the payment to the