Effective Program Metric
Defining an Effective Program Metric
Carlos M. Carrasquillo Ríos, PMP
Agenda
• Objective • Definition • Key Elements of a Time-Based, Program Metric
– – – – – – – Vision of Success Purpose Path to Completion Starting Point Actual vs. Plan Comparison Range of Allowable Values Appropriate Level of Detail
• • • •
What is an Effective Metric? Conclusion References Q&A
Objective
• We will identify the basic characteristics of a time-based progress metric, and show how each contributes to the effectiveness of the measuring tool. • We will provide a useful guide for new Project Managers who may discover new ways to summarize and present project or program information to their management teams. • Will refresh experienced Project Managers to help them avoid amassing great quantities of data that do not truly help us accurately, effectively, and efficiently portray our progress towards success.
Progress Metric Definition
• Any presentation of data (usually “written” or “publishable”, including, of course, electronic media) that measures and/or assesses progress towards a stated goal, where the measurement or assessment is made regularly and periodically, and compared to an anticipated rate of progress that was defined during the planning phase of the task or program.
Key Elements of a Time-Based, Progress Metric
• • • • • • • Definition (Vision) of Success Purpose Path to Completion Starting Point Actual vs. Plan Comparison Range of Allowable Values Appropriate Level of Detail
Definition (Vision) of Success
• If we are trying to measure our progress towards a goal, we must be able to articulate that goal.
Establish Project Objectives
S pecific – Be specific in targeting an objective Measurable – Establish a measurable indicator (s) of progress Assignable – Make the objective assignable to one person for completion Realistic – State what can realistically be done with available resources. T ime – related – State when the objective can
Carlos M. Carrasquillo Ríos, PMP
Agenda
• Objective • Definition • Key Elements of a Time-Based, Program Metric
– – – – – – – Vision of Success Purpose Path to Completion Starting Point Actual vs. Plan Comparison Range of Allowable Values Appropriate Level of Detail
• • • •
What is an Effective Metric? Conclusion References Q&A
Objective
• We will identify the basic characteristics of a time-based progress metric, and show how each contributes to the effectiveness of the measuring tool. • We will provide a useful guide for new Project Managers who may discover new ways to summarize and present project or program information to their management teams. • Will refresh experienced Project Managers to help them avoid amassing great quantities of data that do not truly help us accurately, effectively, and efficiently portray our progress towards success.
Progress Metric Definition
• Any presentation of data (usually “written” or “publishable”, including, of course, electronic media) that measures and/or assesses progress towards a stated goal, where the measurement or assessment is made regularly and periodically, and compared to an anticipated rate of progress that was defined during the planning phase of the task or program.
Key Elements of a Time-Based, Progress Metric
• • • • • • • Definition (Vision) of Success Purpose Path to Completion Starting Point Actual vs. Plan Comparison Range of Allowable Values Appropriate Level of Detail
Definition (Vision) of Success
• If we are trying to measure our progress towards a goal, we must be able to articulate that goal.
Establish Project Objectives
S pecific – Be specific in targeting an objective Measurable – Establish a measurable indicator (s) of progress Assignable – Make the objective assignable to one person for completion Realistic – State what can realistically be done with available resources. T ime – related – State when the objective can
References: • Githens, Gregory D., PMP. 2003. Creating Breakthrough Thinking With Metrics. Proceeding of the Project Management Institute Global Congress North America, Baltimore, MD. Newton Square, PA: Project Management Institute. Gruebel, Richard, MBA, PMP. 2003. Development of a Metric Program for Project Management. Proceeding of the Project Management Institute Global Congress North America, Baltimore, MD. Newton Square, PA: Project Management Institute. Walsh, Robert T. 2002. Defining an Effective Program Metric. Proceeding of the Project Management Institute Annual Seminars & Symposium, San Antonio, Texas. Newton Square, PA: Project Management Institute. PMI Standard Committee. 2000. A Guide to the Project Management Body of Knowledge ACT, Prof. Vargas Enid, PMP. 2000. Project Management Basic Skills • • • • Questions & Answers ?