enrollment system

Chapter 1
Introduction
Most organization from earlier years does their transactions manually. But as of now, technology plays it’s vital role in the community it is very useful to use a system in every transaction to help people do their job faster, easier and more reliable.

1.1Background Great Christian Academy, a quality private Christian school in Paranaque City for Preschoolers, elementary and high school students. It was founded by Rev. Jose Z. Guttierez and other spiritual leaders in 1996. It is located at South area of manila, Philippines, near Sun Valley Drive Corner, West service Road, Paranaque City. In its many years of their services, Great Christian Academy remains faithful to its vision that the school will build an institution that will serve a valued education and molding young minds in a true Christian and attitude. Great Christian Academy is a DEPED recognized school which is being operated, through in kindness and grace of the Lord who uses the combined efforts of our spiritual leaders, pastors, church officers of competent education. It is authorized by the Government to also accept foreign students, innate talents and other potentialities.

General problem The general problem of the school, in every transaction is that they do it manually. They have to provide forms to be filled by the students to have records. Like in their Enrollment system, they had to breakdown all the amount of the tuition fee of each student in every transaction.

Specific problem Having a manual transaction is very hard to do. Three specific problems are listed below:
First, transactions are slow because it is executed manually.
Next, is that records are kept unsecured even record are on the filling cabinet documents are unsafe.
Lastly, files are easy to access without any hassle on searching for it.

Objectives of the study
General objective To solve the transaction problem that the school encountered in their system, that is why we create a computerized based system in which they can make their work more accurate and fast.

Specific objectives
To create the following system:
Enrollment system
Grading system
Student information system
To create a system that will help the organization’s transaction more reliable.
To have the organization’s records secured.

Significance of the study
To determine the positive benefits that our proposed system will provide to the organization.
It will give a stronger control for better performance and improve the service of the organization.
It will improve our skill and knowledge in designing a reliable and accurate system.
To measure our abilities in designing a system.
Scope and Limitations
User Login Module This module will allow the users to login their username and password in for security purposes not to attack by unauthorized users. This module also allows users to change their previous password or username if desired. In case they forgot any of their inputs, a command forgot is included in the module to fix any forgotten inputs.
User Maintenance Module This module allows the administrator to add, edit, save, delete and update any information or details if needed.
Enrollment System Module This module allows to generate transactions regarding enrollment, paying of tuition fees and student information.
Grading System Module This module allows to compute or generate the grade of the students accurately.