INTRODUCTION TO REPORT WRITING
INTRODUCTION TO REPORT WRITING
Think about different types of reports you have heard about.
We might end up saying…..
A nurse at the hospital reports to the doctors about the conditions of different patients.
Managers of banks send periodic reports to the head office on different issues like deposits, advances, overall draft limits and so on.
Other managers who are posted on remote areas report to the head office regarding the type of problem people are facing there and so on.
There are also school reports and TV and radio reports.
Govt. also set up committees to report on various issues of social, political and economic importance.
Think about a situation where an accident occurred, and there is an investigation going on. So a person who has witnessed the accident has been asked to report. So this person needs to collect factual details of the report by focusing on the specific topic, topic oriented evidences, analyzing and giving his final findings.
So you can define that a report is a major form of technical/business/professional communication. And the person who will conduct the report needs to come up with factual descriptions, ideas and suggestions and transmit it to another person who wants to use it.
A report writing has various objectives:
To present a record of a task done.
To record a research or certain experiments.
To document different schedules, timetables and so on.
To present a current status.
To present information to a large number of people.
To solve problem and give recommendation.
Always to inform.
To explain.
To instruct.
To evaluate and recommend.
To provoke debate.
To persuade.
Now, one of the important aspects to consider is the characteristics of a report:
Precision: The report should be purpose oriented, (the investigation, analysis, and recommendations should be centre reflected) unified and coherent.
Factual details: A report has to be detailed and
Think about different types of reports you have heard about.
We might end up saying…..
A nurse at the hospital reports to the doctors about the conditions of different patients.
Managers of banks send periodic reports to the head office on different issues like deposits, advances, overall draft limits and so on.
Other managers who are posted on remote areas report to the head office regarding the type of problem people are facing there and so on.
There are also school reports and TV and radio reports.
Govt. also set up committees to report on various issues of social, political and economic importance.
Think about a situation where an accident occurred, and there is an investigation going on. So a person who has witnessed the accident has been asked to report. So this person needs to collect factual details of the report by focusing on the specific topic, topic oriented evidences, analyzing and giving his final findings.
So you can define that a report is a major form of technical/business/professional communication. And the person who will conduct the report needs to come up with factual descriptions, ideas and suggestions and transmit it to another person who wants to use it.
A report writing has various objectives:
To present a record of a task done.
To record a research or certain experiments.
To document different schedules, timetables and so on.
To present a current status.
To present information to a large number of people.
To solve problem and give recommendation.
Always to inform.
To explain.
To instruct.
To evaluate and recommend.
To provoke debate.
To persuade.
Now, one of the important aspects to consider is the characteristics of a report:
Precision: The report should be purpose oriented, (the investigation, analysis, and recommendations should be centre reflected) unified and coherent.
Factual details: A report has to be detailed and