Inventory Process
INVENTORY PROCESS
PROCESS PERSON / UNIT RESPONSIBLE
A. Prepare Purchase Request (PR) for supplies and materials needed for the quarter based on the approved annual procurement program, at the beginning of the year and each of subsequent quarter. Offices of the General Services
Officer (GSO) or the Municipal
Treasurer as the case may be.
B. Prepare Obligation Slip (OS) covering the requisition under the PR. Office of the GSO or the City Treasurer or the office authorized to prepare the same.
C. Approve OS and the PR. The Budget Officer and the Chief Accountant, for the OS;
And the Local Chief Executive and the Local Treasurer, for the PR.
D. Prepare Purchase Order GSO / Local Treasurer
E. Approve Purchase Order Local Chief Executive
F. Receive delivered items, prepare Acceptance and Inspection Report (AIR) and sign acceptance portion. GSO / Local Treasurer
G. inspects Items, and signs inspection portion of the AIR. Property Unit / LGU Inspector
H. Record delivered items in the stock/property cards. Prepare Disbursement Voucher (DV), sign box A and forward the same with the delivery receipt/invoice/appropriate documents to Accounting Unit. GSO / Local Treasurer
I. Record delivered items in Supply Ledger Card/Property, Plant and Equipment Ledger Card/Work. Other Animals and Breeding Stocks Ledger Card, on the basis of the AIR, Process DV and follow disbursement process. Prepare JEV. Reconcile JEV with the entries in the ledger cards recorded on the basis of the AIR. Accounting Unit
J. Prepare Stock Availability Inquiry (SAI) and forward to Accounting Unit. Requisitioning Unit
K. Verify Records, Advice Requisitioning unit. Accounting Unit
L. Prepare Requisition and Issue Slip (RIS) and forward to Property / Supply Unit. Requisitioning Unit
M. Release supplies/equipment and record Issuance in the stock cards/property cards. GSO / Local Treasurer
N. Consolidate RIS for which supplies and materials were Issued and prepare the Summary of
PROCESS PERSON / UNIT RESPONSIBLE
A. Prepare Purchase Request (PR) for supplies and materials needed for the quarter based on the approved annual procurement program, at the beginning of the year and each of subsequent quarter. Offices of the General Services
Officer (GSO) or the Municipal
Treasurer as the case may be.
B. Prepare Obligation Slip (OS) covering the requisition under the PR. Office of the GSO or the City Treasurer or the office authorized to prepare the same.
C. Approve OS and the PR. The Budget Officer and the Chief Accountant, for the OS;
And the Local Chief Executive and the Local Treasurer, for the PR.
D. Prepare Purchase Order GSO / Local Treasurer
E. Approve Purchase Order Local Chief Executive
F. Receive delivered items, prepare Acceptance and Inspection Report (AIR) and sign acceptance portion. GSO / Local Treasurer
G. inspects Items, and signs inspection portion of the AIR. Property Unit / LGU Inspector
H. Record delivered items in the stock/property cards. Prepare Disbursement Voucher (DV), sign box A and forward the same with the delivery receipt/invoice/appropriate documents to Accounting Unit. GSO / Local Treasurer
I. Record delivered items in Supply Ledger Card/Property, Plant and Equipment Ledger Card/Work. Other Animals and Breeding Stocks Ledger Card, on the basis of the AIR, Process DV and follow disbursement process. Prepare JEV. Reconcile JEV with the entries in the ledger cards recorded on the basis of the AIR. Accounting Unit
J. Prepare Stock Availability Inquiry (SAI) and forward to Accounting Unit. Requisitioning Unit
K. Verify Records, Advice Requisitioning unit. Accounting Unit
L. Prepare Requisition and Issue Slip (RIS) and forward to Property / Supply Unit. Requisitioning Unit
M. Release supplies/equipment and record Issuance in the stock cards/property cards. GSO / Local Treasurer
N. Consolidate RIS for which supplies and materials were Issued and prepare the Summary of