kinds of business letters
DEPARTMENT OF THE AIR FORCE
HEADQUARTERS UNITED STATES AIR FORCE
29 January 2004
MEMORANDUM FOR HQ USAF/SCMSC IN TURN
FROM: HQ USAF/SCMV 1250 Air Force Pentagon Washington DC 20330-1250
SUBJECT: The Trip Report Format
1. Purpose: briefly state the reason for your trip. The report should answer the questions who, what , when, where, why, and how much, and then provide recommendations and conclusions. Attach meetings minutes or any other background documents that provide more detailed information, if needed. The format for the report is not particularly important The official memorandum shown here is a good example; however, if another format better suits your needs or your organization has a preferred format, use it.
2. TRAVELER(S): Include rank, first name or initial, and surname. Provide position titles if travellers are from different offices or organization. You may list names of members present in two columns to save spaces.
3. ITINERARY: List location(s) visited, inclusive dates, and key personnel contacted.
4. DISCUSSION: Base the amount of detailed information you include here on the knowledge level of your intended readers. Always include the trip objective, problems encountered, findings future commitments made and your contributions to the event.
5. CONCLUSIONS/RECOMMENDATIONS: Summarize your finds and/or recommended actions.
DEBBY CLOW
Committee Member
Vancouver Manufacturing
9102 NW 99th Street, Vancouver, Washington 98665
(800) 555-1212 – www.example.com
September 25, 2005
Mr. John Taylor
Director of Operators
ABS Corporation
100 E Main Street
Vancouver, WA 98685
Dear Mr. Taylor;
As our new letterhead indicates, we have recently changed the name of our business from fort Vancouver Manufacturing to Vancouver Manufacturing.
There has been no change in management and we will be providing the same products and fine service on which we have built our reputation in the industry. We would appreciate
HEADQUARTERS UNITED STATES AIR FORCE
29 January 2004
MEMORANDUM FOR HQ USAF/SCMSC IN TURN
FROM: HQ USAF/SCMV 1250 Air Force Pentagon Washington DC 20330-1250
SUBJECT: The Trip Report Format
1. Purpose: briefly state the reason for your trip. The report should answer the questions who, what , when, where, why, and how much, and then provide recommendations and conclusions. Attach meetings minutes or any other background documents that provide more detailed information, if needed. The format for the report is not particularly important The official memorandum shown here is a good example; however, if another format better suits your needs or your organization has a preferred format, use it.
2. TRAVELER(S): Include rank, first name or initial, and surname. Provide position titles if travellers are from different offices or organization. You may list names of members present in two columns to save spaces.
3. ITINERARY: List location(s) visited, inclusive dates, and key personnel contacted.
4. DISCUSSION: Base the amount of detailed information you include here on the knowledge level of your intended readers. Always include the trip objective, problems encountered, findings future commitments made and your contributions to the event.
5. CONCLUSIONS/RECOMMENDATIONS: Summarize your finds and/or recommended actions.
DEBBY CLOW
Committee Member
Vancouver Manufacturing
9102 NW 99th Street, Vancouver, Washington 98665
(800) 555-1212 – www.example.com
September 25, 2005
Mr. John Taylor
Director of Operators
ABS Corporation
100 E Main Street
Vancouver, WA 98685
Dear Mr. Taylor;
As our new letterhead indicates, we have recently changed the name of our business from fort Vancouver Manufacturing to Vancouver Manufacturing.
There has been no change in management and we will be providing the same products and fine service on which we have built our reputation in the industry. We would appreciate