manage meetings

Manage meetings
Task 1
Action plan
On 05/07/2013, Robert Sean, the CEO needs to contact the fire station and invite them to the meeting. Fees and available date must be identified.
On 06/07/2013, Cherry Lu, the marketing manager needs to contact Deakin University to rent the room for the meeting. Fees and available date must be identified.
On 08/07/2013, Peter Chen, the production manager needs to design and point out enough meeting papers for participants.
On 09/07/2013, Damn Lee, the purchasing manager needs to buy some drinks and snacks for participants during the meeting.
On 10/07/2013, Robert Sean needs to send invitation to participants.
On 11/07/2013, Cook Liu, the HR manager needs to prepare some drafts to host the meeting.
Before all activities, Ben Wang, the accounts manager needs to prepare the budget for the meeting.

manage meeting Task 1
Meeting papers
Emergency plans
Emergency contact telephone numbers
Fire brigade 000
Police 000
Ambulance 000
Gas leaks(24 Hours) ***
Poisons information Centre ***
Fire equipment information& checklist
TYPE
LOCATION
SITEPLAN GRID REFERENCE
DATE CHECKED

EVACUATION RESOURCES IN FORMATION & CHECKLIST
ITEM
QTY
LOCATION
DATE CHEKCKED

Manage meetings task 1
Invitation
Dear all,
It is our honor and pleasure to invite you all to the meeting of *** Company which will be held in 221, Burwood highway, Deakin University, Building HC, LT13, 13 OF July, 2013.
The meeting will focus on developing a fire evacuation plan.
This will also be a great opportunity to exchange experiences and information, learn from each others.
The meeting papers can be incorporated to the meeting program which will be given to you when you come to the morning
Sincerely yours,
Robert Sean
CEO of *** company

Manage meetings task 2
The meeting guidelines as chairperson
Attire
Dress the part.