Memo Report Writing
MEMO TO: | Recipient’s Name | FROM: | Sender’s Name | DATE: | Current Date | SUBJECT: | Writing Memo Reports |
A memo report is an informal report format often used to reply to a request for information. Memo reports are intended for internal use.
Formatting
To begin a memo report, key the heading words and information to print about one inch from the top of the page, as you would for any memo. Use the default side margins for your word processor. Leave one blank line between the heading words and before the first paragraph. Single-space the paragraphs and leave one blank line between paragraphs.
Use side headings and paragraph headings as needed in your report to label sections of the report and make it easy to follow. See Unbound Report Example for sample side and paragraph headings. You may wish to use bold print or underlining for headings in a memo report to make them stand out from the rest of the text. References to other works should also be treated as shown in the Unbound Report Example.
Multiple Pages
Memo reports often have multiple pages. To identify the pages, key a heading on the second and subsequent pages at the left margin to print one inch from the top of the page. Include the recipient’s name, the page number, and the date. For example:
John Smith
Page 2
September 4, 1999
Notations
As with a regular memo, memo reports may have reference initials, a copy notation, or an enclosure notation placed after the last paragraph. dr Sample memo-progress report
To: Joe Green, Assistant to the CEO
From: Felicia Zimmerman, Leader, Red Team
Date: July 15, 2012
Subject: Progress report-Frozen lunch product line project
Overview
Thanks to excellent work by the RBS interns, this project is on track, and as agreed, we will complete our report by the end of August and will be ready to present it to the CEO on September 1. This progress report will lay out the specifics of how we’ll complete this task.
A memo report is an informal report format often used to reply to a request for information. Memo reports are intended for internal use.
Formatting
To begin a memo report, key the heading words and information to print about one inch from the top of the page, as you would for any memo. Use the default side margins for your word processor. Leave one blank line between the heading words and before the first paragraph. Single-space the paragraphs and leave one blank line between paragraphs.
Use side headings and paragraph headings as needed in your report to label sections of the report and make it easy to follow. See Unbound Report Example for sample side and paragraph headings. You may wish to use bold print or underlining for headings in a memo report to make them stand out from the rest of the text. References to other works should also be treated as shown in the Unbound Report Example.
Multiple Pages
Memo reports often have multiple pages. To identify the pages, key a heading on the second and subsequent pages at the left margin to print one inch from the top of the page. Include the recipient’s name, the page number, and the date. For example:
John Smith
Page 2
September 4, 1999
Notations
As with a regular memo, memo reports may have reference initials, a copy notation, or an enclosure notation placed after the last paragraph. dr Sample memo-progress report
To: Joe Green, Assistant to the CEO
From: Felicia Zimmerman, Leader, Red Team
Date: July 15, 2012
Subject: Progress report-Frozen lunch product line project
Overview
Thanks to excellent work by the RBS interns, this project is on track, and as agreed, we will complete our report by the end of August and will be ready to present it to the CEO on September 1. This progress report will lay out the specifics of how we’ll complete this task.
References: September 4, 1999 Notations From: Felicia Zimmerman, Leader, Red Team Date: July 15, 2012