Mgt2 Genrays Communication Plan2

Mgt2 Genrays Communication Plan
GenRays Communication Plan

Human Resources Information System (HRIS)
Project Communication Plan

GenRays
01/19/13

Table of Contents
Communication Plan 3
Communication with Stakeholders 4

Communication Plan
The Attached Stakeholder Analysis was used as an input for creating the Communication Plan.
Communication Type|Author or Originator|Required Date or Frequency|Key Internal/ ExternalStakeholders|Action Required(I,C,A)|Comments|
Bi-Weekly Status Report|Project Manager|Bi-Weekly|Project Sponsor|A|Bi-Weekly project status with sponsor to ensure good communication and prevent project delays.|
Monthly Status Reports|Project Manager|Monthly|Project Sponsor,Senior Leadership,Business Units| A|Monthly reports on project progress for Senior Leadership.|
Formal Meetings|Project Manager|As Needed|Project Sponsor,Senior Leadership,Project Team,Vendors|C|Formal Meetings when needed throughout the project for various stakeholders.|
Online SharePoint Site Access|Project Manager|Monthly|Project Sponsor,Senior Leadership, Project Team,Business Units|C|Website access to documentation and status documents.|
Newsletter|Rory Genhardt|Quarterly|GenRaysEmployees|I|This will Inform GenRays employees of progress on HRIS project.|
Mailing List|Project Manager|As Needed|Project Sponsor,Senior Leadership,Project Team,Vendors |C|Most project communication to be handled through email. Communication with vendors will help avoid project delays.|
Weekly Status Report|Functional Managers, Direct Reports|Weekly|Project Manager|C|The Functional Managers and Direct Reports to the project manger will report their weekly status reports through email.|
Key: I: Information only; C: For review and comments; A: For review and approval
Communication with Stakeholders
The Communication Plan above demonstrates the communication types that will be used to satisfy the stakeholder’s needs as identified in the Stakeholder Analysis. Review the following