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Implementing the Automated Library System.
Library Resources & Technical Services | July 01, 1989 | Crawford, Walt | Copyright
Implementing the Automated Library System
By John Corbin.
Acquiring or building an automated library system is one thing; implementing it may require different skills and different attitudes. A book focusing on the implementation process could be quite valuable. This book may be valuable for some library managers, but could be considerably better.
The book is certainly concise and organized. The first chapter defines automated library functions and previews the rest of the book. The next ten chapters cover, respectively, the automation integration project, organizational and management structure, tasks and procedures, job design and staffing, space planning and design, workstations, documentation, database conversion, computer operations, and, finally, automated function activation and evaluation. Each chapter begins with a summary of points to be covered, and each brief chapter is broken into many small topics. Each chapter includes a bibliography, and the book ends with an apparently thorough index. There are no footnotes nor a glossary.
Corbin mixes more moderately controversial ideas in with more familiar concepts of good management. I found several of the discussions cogent and useful, and some of them challenging. Unfortunately, he fails to back up his more controversial ideas with the argumentation that would make them convincing. In several cases, more or more complete examples would have clarified Corbin's points and made them more useful. In other cases, explanations of the stances taken would challenge the reader and serve a much deeper educational purpose.
As it stands, the book combines repetition with brevity in a maddening combination that suggests that this already slender book has an even smaller book, possibly a large pamphlet, struggling to get out. The current book is, paradoxically, too long for its current content and too short for what Corbin intends and, I suspect, is capable of delivering.
Then there is the matter of copyediting. I have a page of notes on sentences that are apparently garbled or simply wrong, terms dropped into the middle of a discussion with no definition, phrases such as "the duration of the connect time" and "stopping an online." But those are symptoms; the disease here appears to be a lack of manuscript editing and copyediting. A good editor would cut back on the numbing repetition in some chapters and ask for more detail in other areas, building a much sounder work out of this frequently clumsy book with too few pages for the dollars requested or the concepts involved.
What we have, then, is a book with some promise and some usefulness but seriously flawed execution. I do not blame Corbin for all of that; any good monograph requires the combined effort of author and editorial staff. Librarians working toward installing major new library automation systems may, nonetheless, find this a worthwhile purchase. If you can get past the style and ignore the frequent lapses in editing, there is valuable advice in this book
Walt Crawford, The Research Libraries Group, Inc., Mountain View, California.

National
FEU Library System: By Lea CAndelaria
Librarians often referred to ILSes as library automation systems or automated systems in the 1970s and early 1980s. Before the advent of computers, libraries usually used a card catalog to index their holdings. Computers came into use to automate the card catalog, thus the term automation system. Automation of the catalog saves the labor involved in resorting the card catalog, keeping it up-to-date with respect to the collection, etc. Other tasks automated include checking-out and checking-in books, generating statistics and reports, acquisitions and subscriptions, indexing journal articles and linking to them, as well as tracking interlibrary loans.
Since the late 1980s, windowing systems and multi-tasking have allowed the integration of business functions. Instead of having to open up separate applications, library staff could now use a single application with multiple functional modules.
As the Internet grew, ILS vendors offered more functionality related to computer networks. As of 2009[update] major ILS systems offer web-based portals where library users can log in to view their account, renew their books, and authenticate themselves for access to online database
A library computer system is the software used to catalog, track circulation (where appropriate) and inventory a library’s assets. It is intended for home, church, private enterprise or other small to medium sized collections. Larger, First World libraries will typically use an integrated library system to manage the more complex activities such as acquisitions and the reference interview.

REGIONAL
The PUP University Library System shared a nomadic history with the University. Like the University, it had no home of its own until after the Second World War. In 1933, it was sharing a space with the Philippine Normal School. In 1947, Congress allotted the amount of PhP 120,000.00 for the construction of the Philippine School of Commerce library and social hall buildings. PSC President Luis F. Reyes acted as Administrator of Libraries. The library had an initial collection of twelve (12) volumes. As the library collection started to grow during the period 1952-1961, Ms. Dolores A. Teotico acted as Library Administrator. She was appointed Supervising Librarian in 1962. During this period, the library adopted an open-shelf system. Room I of the Library Annex in Lepanto, Sampaloc was converted as reading room for male students and an additional librarian was assigned at the High School reading room. During the school year, 1964-1965, more books were acquired through purchase and donation. The Library Board was created to act as policy determining body relating to the library system. The previous policy of suspending the lending of books during the examination period was lifted. In 1966, the College Administration found many government regulations and practices, which made the acquisition of additional books for the College Library difficult. In spite of this problem, however, the Library was able to maximize its services to students, faculty, administrative employees and outside users. Exchanges with other libraries and schools were established on this year.
In 1967, the College was given an allocation of P50,000.00 for the purchase of library books. More books were purchased and text and reference books, which were not available in local bookstores, were ordered direct from foreign publishers.
During the school year 1968-1969, the Graduate School Library was established. To improve the collection in the College Library as well as support the Graduate School Library, the Board of Trustees allocated an additional amount of PhP100,000.00 to the Library.
During the fiscal year 1970-1971, the Main Library transferred 1,461 and 51 volumes of books to the Sta. Mesa Library and high school library respectively. It was also during this period that the Graduate School Library started its operation and Mr. Bonifacio C. Macanas was appointed as Supervising Librarian.
In 1971-1972, the College Library had units in all campuses with a collection of 14,748 volumes.
In 1972-1973, the College Library was already operating five library units, as follows: one unit serving the graduate students; three units catering to the undergraduate students; and one unit, servicing the library needs of the high school students. On December 15, 1973, upon the representation of Dr. Narciso Albarracin, who was serving as the Officer-in-Charge of the PCC, Asia Foundation donated 800 books and 100 assorted cliff notes (compilation of short stories and other articles, paperbound) to the PCC library.
The PCC library was centralized at the newly renovated Loyola Annex during the academic year 1973-1974 and an open shelves system was adopted by the library.
During the academic year 1974-1975, the College Library reduced its units into three in its two campuses, the Annex campus in Lepanto and the Mabini campus in Sta. Mesa. The Annex library served both the graduate and undergraduate students while the two units in the Sta. Mesa campus served the undergraduate and the high school students.
In 1977, a library consultant was appointed to assist in updating and enriching the learning resources of the school. The library continued to increase its collection in terms of books and periodicals. Likewise, during this year, a new library building known as the Bagong Lipunan Library was inaugurated with Dona Josefa Edralin Marcos, mother of then President Ferdinand E. Marcos, as guest speaker. Mrs. Estrella V. Manuel was designated Coordinator of Libraries.
In 1978, the PCC was converted into the Polytechnic University of the Philippines. The library was renamed Department of Library and Related Services.
In 1979-1980, another wing of the library building was completed. The name of the library was changed to Learning Resource Center, and Dr. Estrella V. Manuel was designated as Director of Libraries, while Mr. Bonifacio C. Macanas remained as Chief Librarian. Since the University started offering a program in library science, the library also served as a practicum site for students in library science.
As part of the program of the Library Director, library personnel were given professional trainings, attended book fairs and participated in National book Week celebrations. Book exhibits were held.
It was also during this year that the A-V Center was established. The Library acquired 2,227 volumes of books through purchase and 706 volumes through donation from Dr. Juan L. Manuel, Sr., former Secretary of Education, Culture and Sports. Likewise, the library secured 147 pamphlets and brochures mostly for its Filipiniana collection, from various government agencies, embassies, faculty, PUP officials and others. PUP President Pablo T. Mateo and Office of Media Affairs Minister Gregorio Cendaña signed the PUP-NMPC agreement on audio-visual linkage. The two branches of the University, PUP-BEPZ in Bataan and PUP-Lopez in Quezon established their libraries during this year.
In 1981, the library continued to acquire the latest books in all areas of study to add to the increasing accessions of four libraries located in the following campuses: Sta. Mesa; Lepanto; the PUP-BEPZ in Bataan; and the PUP-Lopez in Quezon. In addition, the CPA Review Center Library was added as an additional unit of the library system. In order to draw attention to the resources available in the University’s libraries, the Director of Learning Resource Center mounted a program to celebrate National Book Week, where the importance of books and the use of the same for intellectual and social development was emphasized by Dr. Serafin Quiason, who served as guest speaker of the program.
The University continued to maintain its Book Bank to help the students in their book requirements.
In 1987, the name of the Library has been changed from Learning Resource Center to Library and Book Exchange Center. Mrs. Mona Lisa P. Leguiab was designated Chief Librarian. A University Library Advisory Board was constituted with the PUP Executive Vice President as Presiding Officer, Vice President for Student Services and External Affairs as Vice Chairman, Chief Librarian as Secretary, Vice President for Academic Affairs, Deans and Directors of Colleges and Institutes, and Director, CPA Review Center as members.
In 1988, Dr. Nemesio E. Prudente envisioned to build a four-storey library building, which started its construction.The demand for adequate and conducive space in 1989, the Graduate School Library was transferred to Hasmin Hostel building at the M. H. del Pilar Campus. However, coincided with the closure of the CPA Review Center Library in the same year, the CPA Review Center Library ceased operation.
The intent to meet the thrust of the university, the Library continued to transform through active participation of the staff to attend seminars, fora, trainings related to the field. Library personnel were encouraged to enroll in library and information science course, training on computer literacy program. Increased in acquisition of books and professional journals, established linkages with other libraries, development and improvement of facilities and services were just some of the projects done.
Remarkably, on the same year, with the strong determination to support the noble vision of the University, and through the initiative of Mrs. Leguiab, automation of the library system was conceptualized. Mrs. Leguiab sought the assistance of Prof. Teresita Geronimo, then Head of the EDP Section of the University. Meeting with the demand of trends in information technology, the program for the computerization was designed and data were encoded. The computerization was already on the dry-run for implementation.
To top it all, from 1987 to 1990, true to its vision, the administration of the University fully supported one of the objectives of the library by actively notable acquisition of books and other library materials which totaled to 22,161 volumes of books and 4,476 volumes from donations and almost 100 titles of professional journals through purchased and donations.
In September 4, 1991, a four-storey edifice of the Main Library, which started its construction in 1988, was completed and inaugurated with Dr. Guillermo N. Carague, Secretary of the Department of Budget and Management as Guest Speaker. Dr. Irene D. Amores was designated Director of the Library. She served as such from October 1, 1991 to June 2, 1992.

Local
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Formats available in the database are: pamphlets, serials, theses and dissertations, musical compositions, works of art (drawings, painting, sculpture, etc.), illustrations, maps, sketches, charts and other two or three dimensional, works relative to geography, topography, architecture or science, drawing of scientific or technical character, photographic works, audio – visual works, derivative works, dramatization, translations, adaptations, abridgements and other alternatives of literary or artistic works, and compilations of data and other materials.
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Reference:
Cruz, Prudenciana C. The National Library of the Philippines and the Philippine eLib: Effective Tools for Education and Research Services. Powerpoint Presentation, LiSA Conference (Library.Solution Annual Conference) Wyndham Baltimore Inner Harbor Hotel, Baltimore, MD, Sept. 12-13, 2005.