Option Proposal

|Option proposal |

|Option name: |Docushare Software Package |
|‘What do the options relate to?’ | |
|Option sub-type |Installation of central Docushare system to store files electronically |
|Option choices |Have the Docushare system installed on to the printer drive so that staff can scan files directly to |
| |the docushare database, then have a common icon on the computer terminals to access the system |
| |Provide cover sheet templates to be scanned at the forefront of each document so that the file can |
| |easily be searched by name/date or number on the Docushare system |
| |Create a structure within the organization which ensures all docushared files are checked to make sure|
| |they are saved on the system electronically before the hard copy is shredded |
| |Docushare ALL previous hard copies of documentation previously gathered, or these will have to be kept|
| |in the old filing system for a period of 7 years before they can be destroyed |
|Forecasted implications |Positive: |
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