Points of Sale

REVIEW OF RELATED LITERATURE

2.1 INTRODUCTION

The data collection used as references to gain information during the research conducted. This literature reviews discuss about the information gathered by reading journals and websites. It explains several important terms being used in developing a
Student Information Management System. While, project methodology is methods or technique used to complete this project. This chapter covers the related literature and brief analogy of the proposed study which was used as a basis of reference. The theory, concepts, and principles used in analyzing the research were also tackled in the later part of this chapter of the study. The Review of related literature and studies are highly important in appreciating the difference between the past research and the proposed research. Making it useful in formulating more rational explanation in conducting the study and separating concepts that are closely related with both studies.

2.2 LOCAL LITERATURE

The proponents included local literatures that would sustain the development of the proposed system. The proponents added reviews, write-ups, readings and studies related to the present study to the related to system determine the similarities and differences of the findings between the past and present studies.

The Philippine Science High School Student Information Management System. These Student Information Management Systems are efficient in handling student data, any of which can be utilized by the school registrar of Philippine Science High School. A local variant of a student information system, the Student Record System (SRS) for Philippine Science High School – Central Mindanao Campus (PSHS-CMC), was developed by Taddie Fel L. Dagaerag and company (2002).

SRS was designed to assist the registrar of PSHS-CMC but proper attention for the smooth transition from the previous system to the SRS was not given so the system encountered problems, which require major revisions.
According to the school former registrar, Ms. Shiela M. Preagido (Registrar PSHS-CMC, year 2005), “…report on grade is not that usable, unless another program will be made that can copy grades from the summary grades sheets,” therefore, rendering the SRS unusable for the present.

There are still insufficient services offered by any software solutions company in the Philippines that can provide the same kinds of functionality on a system with lower cost compared to foreign products. Such student information system would cost in the range from 75,000 pesos to 150,000 pesos. Although the Centre is Open Source software, maintenance and system upgrade will cost the school expensively than creating its own system. It is because of the limited capabilities of the schools own system administrators in handling the Centre and the absence of the services offered by the Miller Group in our country. Purchasing or maintaining an expensive student information system is extremely exorbitant.

The Bulacan State University Student Information System Technology innovations had influenced man's work, from data processing, student transactions, research, planning, monitoring and even in medical operation of man’s body is now entrusted to computer technology. Bulacan State University (BSU) as one of the University in San Jose Delmonte Bulacan aims to be the center of excellence in education had recently made changes to some of its existing systems. The student information system of the university is now computerized, and other systems are on its way. This only show that they are coping with the latest technology.

The Student Information System of Bulacan State University aims for an accurate, user friendly, efficient system that can help both the student and personnel for fast data processing of enrollment. Engr. Hediki Hashimoto, a Japanese volunteer headed the creation and conceptualization of the system. The information technology faculty from the College of Engineering and Arts and Sciences assisted him. The system that is web based uses PHP programming language with data stored in MySQL is run through the intranet of SSU.

A dry-run for this automated student information was done last summer and the first semester of this school year. Offices affected with the automation were the registrar, cashier, accounting, and the Colleges of Education, Engineering, Arts and Sciences, Industrial Technology, Nursing and Graduate Studies. Feedbacks from the students were formulated when the first semester started. Over 75 % of them say that the automation process of enrollment was better compared with the old system. With the good result of the dry run the student information system will be finally implemented this 2nd semester.

The Virgen de Guadalupe de Novaliches School Computerized Enrollment, Grading and Sectioning System. This is broader but at the same time more convenient compare to general objective of the current system. As for the specific objectives, the proposed system has the same objectives as the present system but will me using a server that will serve as the storage of the records the registered students, the student’s personal information and the student’s balance if any. This will be more secured and with ease of use as compare to the present system’s logbook and cabinet. Getting, updating and deleting information would also be easier for the proposed system and it will not consume a large amount of space as used by the current system.

As for the advantages of the proposed system, the system will make the job of the Registrar easier and more accurate as for the recording of the student’s balance. Instead of making use of a logbook the proposed system will be using an automated storage that will provide proofs such as the previous transactions of the enrollees. With particular to the storage, the proposed system will be less space consuming and more secured for the storage will be automated and will be accessible only by authorized personnel. In the part of the enrollee, the registration process will be faster especially if the enrollee is an old student for the student doesn’t need to fill-up the form anymore instead the Registrar will only require the student’s student number. Moreover teachers will be able to generate reports such as list of students easily. The Ace Adrian Sandoval Registration System can trace what is the standing of the students. It is extremely useful in the school in the way of working processes of enrolling become much easy. The main goal of this type of research is to track student data within the database the data and characteristics about what is being studied. The idea behind this type of research is to study frequencies, validation update of a student’s is highly accurate, and it does not gather the causes behind a situation. An inquiry of the student allows the admin weather the student is on track regarding to the school premises.

The Morning Star Academy Foundation Scheduling System relies on their automatic creation of scheduling or timetable of the student; the school is able to update the queries of subject, time room and the availability of the teacher because of the user friendly of the system the admin can automatically understands the environment of the system.

2.3 Foreign Literature

The proponents included literatures that would help in the development of the proposed system. The proponents added reviews, write-ups, readings and studies related to the present study to determine the similarities and differences of the findings between the past and present studies.

The Ramapo Indian Hills High School which they call it The Studywiz Learning Environment, it is a secure online learning platform designed to work the way your school works. Teachers can spend more time teaching and less time on repetitive tasks, students are given the tools they need to succeed and parents too can take an active role in their child’s education. Studywiz connects teachers, students, parents and other members of the school community together whilst automating workflows within a personalized learning environment. Using rich media creation tools or off-the-shelf content, teachers can quickly build or tailor online learning activities, content and resources through a web browser to enable teaching and learning to continue anywhere, anytime. Teachers can engage students using the latest online tools and trends, including Podcasts, Blogs, eLockers, Learning Plans and personalized Learning Spaces. Parents too, can take an active role in their child’s education through the internet, and Studywiz.

The Early College High school Student Information System provides schools with information to better understand how well their design and organization are serving students’ needs and resulting in reaching short- and long-term goals, including the earning of two years of college credit by high school graduation. The SIS continues to follow students after they leave early college high school and provides follow-up information to the school on the number of students who continue on to earn a four-year college degree. Schools use the system to monitor the progress of individual or groups of students or classes and to manage information on services and supports provided to students, including tutoring, mentoring, and counseling. The analyses provided by the system support professional development, program planning, and continuous school improvement.

The SIS provides solid evidence that helps to sustain and expand funding, policy, and public support for early college high school. In order to obtain access to data on students, Policy Studies Associates contacts schools districts to secure agreement to participate in the SIS. Jobs for the Future works with postsecondary institution and district officials to gain approval for data transfer based on existing policies and requirements. EDSmart works with each institution’s or district’s research and evaluation unit to determine procedures for extracting, transforming, and transmitting district data to the SIS. Personal identity is protected by assigning each student a unique Student Information System number, which is assigned by EDSmart. Only this identifier, not student names or social security numbers, are visible and accessible to users of the SIS. Early college high schools and school districts supplying data on their students are the only ones that have access to individually identifiable student data. Districts are asked to update the data on students, preferably after each term. Information is collected on students enrolled in early college high school (beginning in fall 2002 through the 2008-2009 school year). Aggregated, district data is collected on non-early college counterparts for comparison purposes. Districts report data until the 2008-2009 school year. Postsecondary data collection will continue until 2013, at which point the SIS will be disposed of safely. Data records will be made available to districts for their students.

The Early College High School Initiative’s SIS was developed in 2004 to capture and analyze early college high school data. SIS data provide evidence and documentation of student progress and include student demographics, high school and college courses, persistence and grade progression, state assessment results and post-early college enrollment in higher education. The data in the system offer a means for tracking student progress, improving instruction and student support, and helping students obtain a postsecondary degree.

Edith Cowan University (ECU) is currently enrolling more than 5, 000 new students, which has been made easier with its Oracle-based online enrolment system. This has allowed ECU to substantially re-design its business processes.
The system is known as the Edith Cowan University Web Enrolment System (ECUWES),and replaces traditional hard copy enrolment. According to the coordinator of Admission Support, Kerian Greenaway, the system offers immediacy and convenience of course enrolment via the Internet the technology in use was set up by Oracle in 1998, when ECU moved towards creating an innovative web-based enrolment and administrative system using Oracle database products. New enrolments using ECUWES are managed differently to re-enrolment on ECUWES. New enrolments are processed while the student is with an enrolment assistant, because there is a need to collect HECS and enrolment papers, as well as to familiarize students with the system. In terms of re-enrolment, the student has full control of enrolling in a six-week period, which allows for any small glitches in the system, such as not being able to get online.ECU also previously faced difficulties with managing student enrolment administration, as staffs were distributed across several locations, so there was a desire for improved access and management of student information. Similarly, re-enrolment required students to travel to the University and queue for service from administration staff. Faculties also requested that students enroll by porting enrolment sheets on computer bulletin boards. With ECUWES, students from remote areas and international students enjoy easy enrolment with improved time effectiveness.

There have been no major problems, apart from a few power failures, but ECU has back-up plans, such as enrolment assistants taking up all the paperwork and processing the information once back online.

Illinois Virtual High School Inquiry This online inquiry gives detailed information on persons that can be contacted with regard to specific field; example is a general program Issues, Technical Problems, Faculty Information and course development. It also gives information about their regional coordinators for participating schools. The website has a login feature where the students can login using their login ID. The online inquiry system of Illinois High School helps the authors to picture out and develop an ideal database structure for the system that will be proposed. The proponents system is similar and is based on some capabilities of the system in this study like the inquiry of courses and login feature for the students. A web-based enrollment system is developed to help both the old and new students, to enroll in a more efficient way without the hassles of waiting long hours just to fill up forms, which sometimes become redundant, or to stand in line and pay at the cashier.

It is with the Web-based Enrollment System for VPS that this new style of enrollment may be achieved. This new type of system offers the student with new options for enrolling at VPS. Just by logging on to their website the student may create his new account for the current year he is to be enrolled in. With this, all the student has to do is to fill up certain forms that do not take more than a few minutes to accomplish. Then the records will be stored in the school database for future references. After that the student will be given confirmation that the transaction has been verified and all that the student has to do is visit the school and pay appropriate amount for the current school year. The student may also browse the web site of VPS and he can check his current account. He can also see the list of the school current tuition fee rates. For further enhancement of the site, an on-line payment or e-commerce is highly recommended.

This feature for the system could be achieved by collaboration of the school with banks to provide easier payment and a more secure transaction. Posting of grades can also be a great addition to the site. Especially the breakdown of each grade can be seen by the students but with utmost security. Compared to the web-based enrollment system for VPS, the proposed system for CMI would only cover the current students; the student would also be asked to log into his or her account in the website where he/she would be asked to fill up some forms to update the school’s database. A confirmation would then be sent to the student that would inform him/her that the transaction is valid and had been verified. But unlike the system, there would be another option for the mode of payment that the student could choose from namely, on-line payment. AIMS enhances enrollment system of UNO-R Bacolod