Record Management System

Archiving and Records Management System

The User Manual!

FOR THE AUTHORIZED END USER 1.0 User Login User should have an id and password to access to this page. To Login, Please follow the steps below: 1. Click in the “LOG-IN SELECT” button as a USER shown on Figure 1.1 2. Enter username and password. 3. Click the button.

4. If login failed, an error message will be displayed, and you have to renter the username or password as shown in Figure 1.2. 5. If login is valid, you will be redirected to the user page as shown in Figure1. 3.

Figure 1.1 Login Select Screen

Figure 1.2 Login Failed Screen

Figure 1.3 Login Connecting to Server Screen

Figure 1.4 Login Success Screen

2.0 Download Files 2.1 By Searching If the user wants to download the files using the search button, please follow the steps: 1. Click on the “Download” button as shown in Figure 2.1. 2. Select the button in the Download page as shown on Figure 2.6.

3. You can Search their by category or in a whole archives as shown in Figure 2.2 and Figure 2.3. 4. Select the files and click icon if you want to download that file, pop up message

will appear just click ok or no as shown in Figure 2.4 and Figure 2.5.

Figure 2.1 Download Button

Figure 2.2 Download Search Screen

Figure 2.3 Download Search Category Screen

Figure 2.4 Downloadable Archives Screen

Figure 2.5 Opening or Saving Archived Documents Screen

Figure 2.6 Download Home Screen

2.2 By Lists

If the user wants to download the files using the Lists button, please follow the steps: 1. Click on the Search Document as shown on Figure 2.6. 2. Click the icon in line of category name to select the list of available file to download as shown on Figure 2.7. 3. The list of available record will appear belonging to that category and by clicking the button in line with that record will download as shown in Figure 2.8. 4. By clicking the will redirect you to the details of records shown in Figure 2.9.

5. After that a pop up message will appear to open or save the selected documents by clicking ok or cancel button as shown in Figure 2.10.

Figure 2.7 Download Home Screen

Figure 2.8 Download List Categories

Figure 2.9 Opening Details of Archived Documents Screen

Figure 2.10 Opening or Saving Archived Documents Screen

FOR THE ADMINISTRATOR 3.0 User Login User should have an id and password to access to this page. To Login, Please follow the steps below: 1. Click in the “LOG-IN SELECT” button as a ADMISTRATOR shown on Figure 3.1 2. Enter correct username and password. 3. Click the button.

4. If login failed, an error message will be displayed, and you have to renter the username or password as shown in Figure 3.2. 5. If login is valid, you will be redirected to the user page as shown in Figure3. 3.

Figure 3.1 Login Select Screen

Figure 3.2 Login Failed Screen

Figure 3.3 Login Connecting to Server Screen

4.0 RECORDS Button 4.1 Adding, Viewing and Deleting of Records 1. Click on the image inline of category name to view the list of records in that

category as shown in Figure 4.2. 2. By clicking records and 3. Click the button will allow you to download records, delete existing records as shown on Figure 4.3 to go to add form, enter all the required fields and click , a confirmation message will appear as shown on Figure 4.4. 4. From the view page click “prev” to return back to list page as shown on Figure 4.5. view details of

Figure 4.2 RECORDS page

Figure 4.2 RECORDS LIST Page

Figure 4.4 RECORDS ADD Page

Figure 4.5 RECORDS Details Page

5.0 ACCOUNT Button 5.1 Adding, Viewing Register User and Administrator 1. Click on the in Figure 5.2. 2. Complete registration form and click shown on Figure 5.3. 3. By clicking the list of registered user or administrator will redirect you to the registered end user and administrator as shown in Figure 5.3. to add and to cancel as for the user or for the administrator to add end user as shown

Figure 5.2 RECORDS ACCOUNT Page

Figure 5.3 ACCOUNTS Registration Page

6.0 ACCOUNT Button 6.1 DOWNLOAD page with Search, Counter and Tracker 1. Click DOWNLOAD as shown in Figure 6.2. 2. Clicking the 3. Clicking the 4. Clicking the will redirect you to search page as shown in Figure 6.3. will redirect you to counter page as shown in Figure 6.4. will redirect you to tracker page as shown in Figure 6.5.

Figure 6.2 DOWNLOAD page

Figure 6.3 DOWNLOAD Search Page

Figure 6.4 DOWNLOAD Counter Page

Figure 6.4 DOWNLOAD Tracker Page