Sample Interoffice Memorandum
interoffice memorandum to: Mrs. barbara womack, store manager from: Ambier S. McAlister, associate manager subject: Request to do research date: 6/9/2011 cc: Deandria mclean, district manager
It has come to my attention that many of the workers are struggling with finding adequate childcare. Although not recognized as an important issue, like most of our other priority issues, childcare problems can cause many delays in our workforce. Of all of the issues out there, inadequate daycare causes absenteeism; when a parent has to stay at home to take care of an ill child, lost productivity; when parents are interrupted by telephone calls from unsupervised children at home, turnover; when a shortage of available infant care prevents new
mothers from returning to work, and even reduced morale; when employees have to cover for coworkers whose child care arrangements have fallen through, these put a constant strain on the company, and ultimately the repeated issues affect the quality of work and business competitiveness. We have to recruit more workers, have our fully train and workable employees stop being productive, so they can train the new employees. It costs time and money to do this again and again, only to have the problem arise again. As the associate manager, I feel that it is my duty to find problems among the associates and try my best to correct them. I feel that it is the best interest of our organization that we try to come up with a solution to the problem at hand, and I will be more than glad to take on this issue.
Our organization is not the only organization suffering from this issue. It is a worldwide issue. The only way to get a handle on it is if we implement a cost-efficient way to help our associate have access to adequate childcare. Upon the brief research that I have already begun, I have found that there are many solutions to the childcare issue. The only challenge is finding that one that best fits our needs.
According to a report that I found in the National Child Care Information Center, “A 1997 study of users of on-site care found beneficial effects for both employers and employees. With on-site care, parents have less need to take time off because of child care emergencies, increasing attendance and productivity. On-site centers play an important role in attracting quality employees and increasing retention. On-site centers are convenient, eliminating the need for extra trips to the baby sitter or child care center, reducing commuting time and stress. Working parents can visit their children during lunch or breaks; this additional time can also reassure parents about the quality of care that their children are receiving. On-site centers demonstrate a company’s commitment to employees, creating greater employee loyalty” (pages 21-22) (NCCIC pg. 3-4) More information on this article can be found at www.nncc.org/EO/nccic.employercc.doc.pdf. Based on this information alone, I find it very beneficial for us to either start our own on-site childcare center, or invest in childcare assistance for our employees.
I am requesting that I’d be given permission to move forward with my research, because providing child care assistance to our employees can help to improve morale, increase productivity, and reduce absenteeism, as well as improve employee retention and loyalty. Child care assistance can also aid our company in recruiting new employees and it’s tax-deductible.
It has come to my attention that many of the workers are struggling with finding adequate childcare. Although not recognized as an important issue, like most of our other priority issues, childcare problems can cause many delays in our workforce. Of all of the issues out there, inadequate daycare causes absenteeism; when a parent has to stay at home to take care of an ill child, lost productivity; when parents are interrupted by telephone calls from unsupervised children at home, turnover; when a shortage of available infant care prevents new
mothers from returning to work, and even reduced morale; when employees have to cover for coworkers whose child care arrangements have fallen through, these put a constant strain on the company, and ultimately the repeated issues affect the quality of work and business competitiveness. We have to recruit more workers, have our fully train and workable employees stop being productive, so they can train the new employees. It costs time and money to do this again and again, only to have the problem arise again. As the associate manager, I feel that it is my duty to find problems among the associates and try my best to correct them. I feel that it is the best interest of our organization that we try to come up with a solution to the problem at hand, and I will be more than glad to take on this issue.
Our organization is not the only organization suffering from this issue. It is a worldwide issue. The only way to get a handle on it is if we implement a cost-efficient way to help our associate have access to adequate childcare. Upon the brief research that I have already begun, I have found that there are many solutions to the childcare issue. The only challenge is finding that one that best fits our needs.
According to a report that I found in the National Child Care Information Center, “A 1997 study of users of on-site care found beneficial effects for both employers and employees. With on-site care, parents have less need to take time off because of child care emergencies, increasing attendance and productivity. On-site centers play an important role in attracting quality employees and increasing retention. On-site centers are convenient, eliminating the need for extra trips to the baby sitter or child care center, reducing commuting time and stress. Working parents can visit their children during lunch or breaks; this additional time can also reassure parents about the quality of care that their children are receiving. On-site centers demonstrate a company’s commitment to employees, creating greater employee loyalty” (pages 21-22) (NCCIC pg. 3-4) More information on this article can be found at www.nncc.org/EO/nccic.employercc.doc.pdf. Based on this information alone, I find it very beneficial for us to either start our own on-site childcare center, or invest in childcare assistance for our employees.
I am requesting that I’d be given permission to move forward with my research, because providing child care assistance to our employees can help to improve morale, increase productivity, and reduce absenteeism, as well as improve employee retention and loyalty. Child care assistance can also aid our company in recruiting new employees and it’s tax-deductible.