School Record Management System

Chapter 1

The Problem and its Background

Introduction
Computer has turned into a lifestyle in this advanced age, it is clear that a larger part of the nation's foundation still don't adjust the high-advancement of technology. Especially in most government funded schools, their everyday transactions are still done on paper. We all realized that a portion of the schools these days are more solid in the advances to reduce their works and make it all the more quick and effective. We are anticipating create an application that will minimize all paper meets expectations and to keep the documents of the understudies and in the meantime the vital papers of the school- - a system that completely automated, easy to use, time successful and proficient.
Great records administration is crucial for any corporate body to capacity adequately. Records administration is the deliberate control of an association's records, for the duration of their life cycle, to help, statutory and financial necessities, and group desires. Compelling administration of corporate data permits quick, exact and dependable access to records, guaranteeing the convenient annihilation of excess data and the distinguishing proof and insurance of crucial and verifiably essential records.
Data is each association's most essential and fundamental possession, and in a similar manner as whatever other business stake, recorded data requires compelling administration. Records administration guarantees data might be gotten to effortlessly, could be obliterated routinely when no more required, and empowers associations not just to capacity on an everyday premise, additionally to satisfy lawful and budgetary necessities. The protection of the records of government for instance, guarantees it could be considered responsible for its activities, that society can follow the advancement of approach in historical terms, and allows access to an important resource for future decision making.
As of now, many schools are still using a manual Registration System. Checking the record list of the student already registered manually is one of the problems due to lack of time managing. One of the school encountered this kind of problem is Ecumenical Christian College of Tarlac which has a lot of process to be done before a student get registered.
This research target is to recommend an enhanced information system to be used by the “Registration”, and therefore the proponents proposed a Students Record Management System for ECC to provide them a system technology that can help them to facilitate and organize process for each of their information.

Background of the Study
Students ought to be more cognizant identified with their school records/ documents so they can get a duplicate at whatever time that they need to have it. Especially, on the off chance that it’s vital for a particular reason. Thus, schools must depend on advances on the grounds that it can help a great deal of things particularly in performing their assignments proficiently.

Information Technology Innovation
There are two important parts in creating a modernized system, the hardware and the software. This framework will be produced to serve as the fundamental storage of the Student Record Management System. It will be utilized within dealing with the data in regards to the College. The framework will be manufactured utilizing Java, for the capacity and creating the system. NetBeans will be the IDE used for the source code editor. The proponents will utilize the Mysql/Sqlite for making and overseeing databases. Table 1.1 and Table 1.2 further expand the innovations utilized that will be as a part of creating the proposed system.
Hardware
Table 1.1
Hardware Used in Developing the Proposed Study
Hardware Specifications
Processor
Intel(R) Core TM i5-3450 CPU @ 3.10Ghz Duo
Memory
2x DDR3 4GB RAM
Video Card
ATI Radeon HD5970 2GB
Monitor
Samsung 21” Wide Screen LED Monitor
DeVant 24” Wide Screen TV Monitor
Hard Disk Drive
1xWesternDigital 500GB (Primary)
1xWesternDigital 500GB (Secondary)

Software
Table 1.2
Software Used in Developing the Proposed Study
Software Specifications
Operating System
Windows 7 Ultimate 64bit
Programming Language
Java
Database
MySQL/SqLite
Source Code Editor
NetBeans

The technologies mentioned in the Table 1.1 and Table 1.2 will be used in creating, developing and designing the proposed system. It will likewise put into structure the thoughts being developed period. Continuously, the way these systems are utilized will influence the result of this study.

Rationale The proponents’ primary purpose in choosing this study is to apply and improve their skills and creativity when it comes to system development. The proponent also aims to contribute to the program and development of the Student Record Management System for ECC.

Statement of Objectives The general goal of this study is to outline and create a system that will arrange the school records/document of the students and it will serve as a proposal to help the students and educators/school chairman too to spare time and assets with the automation of its every day school transactions.
1. To design and develop a Student Record Management System for Ecumenical Christian College of Tarlac.
2. To validate the developed system in terms of the following:
2.1 Accuracy
2.2 Effectiveness
2.3 Functionality
2.4 User Convenience
2.5 Security

Significance of the Study
The study intends to provide an accurate and effective Student Record Management System for Ecumenical Christian College of Tarlac.
This study will be beneficial to the following:
To the Admin. The system will make it easier for the owner to manage the record keeping.
To the Registrar. The system will provide accurate information about the student’s record if it is already available in a faster manner.

Scope and Delimitations
The proponent aims to develop and design a computerized version of the existing record system of Student in ECC. The scope covers the following:

The proposed system provides restriction to unauthorized user, only the admin can access the system.
The proposed system will be able to record all necessary information about a student. The system is capable of producing a printable output of the students record.
The proposed system comes with an easy to understand interface.
The system will have a backup and restore for safety purposes
The system is capable of adding, deleting, searching and updating student records

However, the proposed system will not cover the following:
Automatic replacement and deletion of student records when they transferred to other schools.
The system will not cover other Student records except from ECC
The system will not work without power or current

Definition of Terms
Technical Terms or jargons are specific words to the subject matter. These words are defined or at least alternative language is provided. These words will be defined by the use of the internet and dictionary. The following terms used in the proposed study will be defined below:

Accuracy. It is the quality of being exact and stay away from mistakes, fulfillment of information, slip free and overhauled. The system has the capacity to produce precise answers to the questions by the users regarding the College. It is additionally one of the criteria to assess the proposed system.
Effectiveness. . Force to be successful; the nature of having the capacity to achieve an impact, first start things out serve lining order and less exertion while holding up for turn.
Database. An organized collection of data. The data are typically organized to model aspects of reality in a way that supports processes requiring information.
Functionality. (from the Latin functio meaning “to perform”) is the sum or any aspect of what a product, such as software can do for a user.
IDE. (Integrated Drive Electronics) is a standard electronic interface used between a computer motherboard's data paths or bus and the computer's disk storage devices.
Java. A general-purpose computer programming language designed to produce programs that will run on any computer system.
MySQL. An open source relational database management system. Information in a MySQL database is stored in the form of related tables.
NetBeans. An integrated development environment (IDE) for developing primarily with Java, but also with other languages, in particular PHP, C/C++, and HTML5. It is also an application platform framework for Java desktop applications and others.
Operating System. The software that supports a computer's basic functions, such as scheduling tasks, executing applications, and controlling peripherals.
Processor. Microchip implanted in a CPU's hard drive that processes instructions sent to it by the computer and software programs.
Programming Language. A set of conventions in which instructions for the machine are written. There are many languages that allow humans to communicate with computers;
RAM. An acronym for random access memory, a type of computer memory that can be accessed randomly; that is, any byte of memory can be accessed without touching the preceding bytes. RAM is the most common type of memory found in computers and other devices, such as printers.
Video Card (also called a video adapter, display card, graphics card, graphics board, display adapter, graphics adapter or frame buffer and sometimes preceded by the word discrete or dedicated to emphasize the distinction between this implementation and integrated graphics) is an expansion card which generates a feed of output images to a display (such as a computer monitor).