Student Portal Documentation

INTRODUCTION
Project Context
In this fast pacing world today, it is undeniable that technology plays a very vital role in keeping up with pace. The rapid advancement in this field has been revolutionizing the way we live our daily lives by tearing down the horizons and eventually eradicating those completely. With the borderless shown by this field, what we just merely a glimpse of what is to come in the future. As the new generation of the people who are aiming to exhaust and utilize more possibilities in this field that are yet to be unleashed, we come up with idea of a Computer-Based viewing of Schedule, Grades and Personal Profile for the Quezon National High School that will provide an accurate and efficient system that will help the faculty members.
The applicant and most especially the school itself, Quezon National High School opened first time on June 1992. As the time passes, the school continues to grow, the teachers are having a hard time in recording grade due to increase in enrolled students every year. To be able to improve the school’s system to a computer based system. This system will aid the existing problem in using the manual system. The possibility of human error in recording manually is caused by data redundancy. Added problem is the records are important and because of that, data are needed to be stored safely and properly, but the existing system doesn’t have biometrics to fully protect the records. They store grades of a student on a class record book. This doesn’t assure that the files are safely stored. In our proposed system the grades are properly stored in a compact database and it has security that will help the school protect the student’s grade. And also, the system will help the students update about their grades on a computer where the program will be installed. It will guide them on how to manage their time so they can focus on their subjects that are difficult for them to understand.
OBJECTIVES OF THE STUDY
The objectives had been formulated as the working basis in completion of the capstone study. General Objective: The proponents aim to develop the proposed system entitled “Student Portal of Quezon National High School”. Specific Objectives: This study will be conducted with the following intentions: * To analyze how the existing problem in using manual system into computer based system works. * To identify the problem encountered in using the manual system. * To design and develop the proposed study entitled, “Student Portal of Quezon National High School” that would have the following features/characteristics: a) Computer-based of viewing grades of students. b) To view their personal profile and; c) Free access of their schedule. * To determine if there is a significant difference between the evaluation of the employees and the clients on the proposed study.
Scope and limitations of the study
This study aims to develop a Computer-Based of viewing schedules, grades and personal profile of Quezon National High School, the system scope and limits the following:
Scope
* The study consists of the security for the teachers in recording the records of the students. * The study covers the personal profile of student of Quezon National High School; * This study is focus on viewing of student grades and schedules.
Limitations
* The study does not cover the attendance of the student. * This study is limited to students who are enrolled at Quezon National High School. * Hence, the study does not cover the activities/event of the school.
Information Technology Innovation
Hardware

Software

Importance of the study
This study was conducted to appraise the effectiveness of the student portal with teacher supervision. In this connection, it is the high hopes that the result of the study will be useful to all concerned in the student information. This is the beneficial to the following.
The Students. Student Portal help student to minimize the effort and time they exert. The Student of Quezon National High School provides them to have easy and fast approach in viewing their grades.
The School. This study aims to come up an Student Portal for High School. This is design for the use of staff to enable them to those information. The system will make the faculty and staff faster, easier and more comprehensive.
The Principal. This study will help them easily process the grade records of the students of Quezon National High School and keep the records of the students in the fastest and accurate way.
The Researchers. Through the study the researchers are able better understand how Student Portal works. It will also enhance their skill in the making of Student Portal System.
The Future Researchers. The results of this study will serve as a reference for other researchers in conducting similar study but wider in scope. The study hopes to be of guide or model to future researchers in the fields of computer courses and computer education program.

Definition of Terms
To have better understanding of the study, the following terms are here by defined:
Computer. Is an electronic device that can store information and manipulate data.
Student Portal. Computer base system in viewing Schedule, Grades and Student Profile.
Information. Meaningful data, facts figures, and so that it has correct information about student.
Input. Information that need by the user.
Output. To display information to the computers
Feedback. The return to a portal process or a devices parts of output.
Methodology. Is usually a guideline system for solving a problem, with specific components such as phases, task, method, technique and tools of documents or web pages for the internet.
Paradigm. Describes district concepts or thought patterns. Process. A continuous action, operation or series of changes taking place in definite manner.
REVIEW OF RELATED LITERATURE
Related Literature
Source:

Related Studies

Technical Background
This chapter discusses all important and detailed information about the system especially it’s procedural flow, how it works and how effective it is.
Policy Statement * The administrator has the only authority to access the whole system. * The user should access only the schedule, grades and student profile. * Admin and user have a Username and Password to access the system.
Student
Procedural Flow

Exit Registration
Register
User

Send to admin to confirm

Do you want to confirm this account?

Delete this account?

Log-out

Continue to log-in

View my schedule

View Grades

Log-out
Log-out
View student profile

Conceptual Framework The aim of this study is to improve the existing system of Quezon National High School of Quezon, Isabela is considered more reliable and advantageous to research about the grades the system will be implemented in maximum through proper utilization of resource.

* Report of Student Information * Student Grades * Student Subject * Schedule

Student Portal
Of Quezon National High School * Student Information * Grades * Schedule
Input Process Output

Feedback

Fig.1 The Waterfall Model
Physical Design
Project Identification And selection
Project Initiation and Planning

Analysis

Logical Design

Implementation

Maintenance

Project Identification and Selection
The researchers list down some proposed project then we selected the best one. After the selection we presented the project to our adviser. He then approved us to conduct a Student Portal of the Quezon National High School. This proposed project was identified to make a better, accurate and fast way to meet the need of individual for a change of people. Project Initiation and planning
In this stage the developers provided a permit of permission to the head of the school where the study would be conducted. But to initiate our project first, we planned what we needed to do for the Student Portal and we come-up to many questions. So to start the system, we answered questions first to understand the system more by searching in the internet and other references and then we constructed our plans. We planned the steps on the conduct of the study and we prepared questions needed in interviewing the manager. Analysis
In this step, the developers gathered all the information we needed related to the project. We gathered from other student portal like Student Portal of other schools. And when the data were already set we analyze the gathered information was needed for the proposal or not. Logical Design
First, the researchers used of software to program and code. Specially, and when we made use of database technology to make the system easier. Then the developers carefully considered the methods in designing the database. Then they created on database as the root storage of all the input needed data. Physical Design In this stage the developers used techniques for fostering and improving data, forms and report to be out-putted using visual basic. We also added queries and direction for the user to follow easier. By setting their properties, the output looked more organized and beautiful. Implementation It is executable and ready for use of the organization.
Maintenance
It is responsible of the developers to maintain the system that they proposed to the organization for the errors that may encounter during the long time running of the system.

Nov. | Dec. | Jan. | Feb. | Mar. | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | Project Identification and Selection | | | | | | | | | | | | | | | | | | | | | Project Initiating and Planning | | | | | | | | | | | | | | | | | | | | | Analysis | | | | | | | | | | | | | | | | | | | | | Logical Design | | | | | | | | | | | | | | | | | | | | | Physical Design | | | | | | | | | | | | | | | | | | | | | Implementation | | | | | | | | | | | | | | | | | | | | |
Fig.1.2 Gantt chart
Summary, Conclusion and Recommendations
Summary
The researchers gathered data and information through interview with the principal Mrs. Felicitas Santiago of Quezon National High School at Quezon Isabela and they were able to find problem regarding some inconvenience of present system, the proponents made a careful study on encountered problems of the existing manual system on how to avoid the eliminate those problems. A computerized was developed and implement that the uses believed in could contribute with the use of technology.
Conclusion
The most important tool nowadays, in the dealing with electricity and electronically operated devices is computer, computers are used in many fields of endeavor like education, commerce even in small business for the betterment of the school because of these the proponents want to create and implement a Student Portal of the Quezon National High School for them to help and easily recognize by the other school.
Recommendation
For more accurate, efficient and meaningful information and easily accessing data we the researcher highly recommended for: * The Quezon National High School needs to have a connection to the internet so that they are always connected.