Export Procedures

EXPPRIN
Export Procedures and Documentation

Agenda – Week 5

 Export Procedures and Flow Chart
 Documentary Requirements

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Exporting is both challenging and rewarding.
Export Procedures and Flow Chart
Export procedures are simple and the export documentation required has been lessened.
Build your knowledge and develop skills on the dynamics of exporting by attending seminars/training courses on the basics of exporting, letters of credit, negotiating with the foreign buyers, and other similar courses. The Philippine Trade Training Center (PTTC) offers courses on these topics.
If you are not yet in business and would like to set up an export company, register with the DTI or the Securities and Exchange Commission (SEC); with the city or the municipality where you intend to operate the business; and with the Bureau of Internal Revenue (BIR).
However, business registration itself does not ensure success unless the basic foundations for a viable export enterprise are present. These are:
 Organization Readiness - Management is willing to commit resources of the enterprise.
 Product Readiness - Product meets foreign buyers’ requirements in both quality and price.

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Flow Chart
Export Procedures and Flow Chart

Inquiry

Sending of
Proforma
Invoice

Order
Placement

Checking of
Downpayment
and Order
Acceptance

Goods
Readiness and
Documentation

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Bank to Bank
Documents
Forwarding

Receipt of
Bank
Certificate

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Step 1: Inquiry
Export Procedures and Flow Chart
 The starting point for any Export Transaction is an enquiry.
 An enquiry for product should, inter alia, specify the following details or provide the following data
 Size details - Std. or oversize or undersize
 Drawing, if available
 Sample, if possible
 Quantity required
 Delivery schedule
 Is the price required on FOB or C& F or CIF basis
 Mode of Dispatch - Sea, air or Sea/air
 Mode of Packing
 Terms of Payment