Explain Two Reasons Why Organisations Need To Collect Data
Recording, Analysing And Using HR Information
Activity One
Two Reasons Why The Organisation Need To Collect Data
There are several reasons why organisations need to collect data such as;
Legal Obligations, so that if there was ever a complaint put to a tribunal HR would have all the relevant date to back up their story and be able to provide evidence in the form of that data.
Monitoring data is also a very important factor, as it allows HR to keep an eye on the running of the business and allows us to see any problem areas of which need addressing in relation with the data we collect will be able to use this to solve problems and give support where needed.
Data Types
Examples of data of which HR collects includes:
–Contact …show more content…
Is there any issues that need resolving? This would also enable us to produce figures and see trends in our data of which we collect.
Sickness relating data is also just as important, as it allows us to support our HR practices by monitoring sickness, looking for trends that may come apparent and this will then It allow us to control sickness and find out why it keeps happening regularly. It allows us to question, who is sick, why they are sick, is it long term or short term and if there are trends or patterns when time is taken off for sickness.
Other ways data supports HR practices would include: finding skill gaps, overseeing appraisals and setting performance indicators.
Methods Of Storing Records
Paper based storage- All orginal records are kept from the start of employment and stored in a filing …show more content…
| Online Based | -Easy to find at the touch of a button -Stored and backed up, so the chance of losing records is very low. | -Not everyone uses the internet - If interent connection was to fail all records would not be able to be accessed | Computer Based | -Everything is backed up and stored securely -Password protection is in place. | - If the computer breaks down all files and records will be lost. -If the passwords are forgotten data may be lost. |
Legislations Relating To The Recording, Storing And Accessibility Of
Legal legislations which relate to how HR record, store and the access the data which is record and collect is several different ways the main two UK legislations linking to HR are the data protection act 1998 and also the freedom of information act 2000.
All contact information and personal files need to be securly stored to meet with the laws of the data protection act 1998. If this is paper based then all files need to be locked securely. If the records are online or computer based the a password needs to be in place so that everyones information is protected and meets to the UK
Activity One
Two Reasons Why The Organisation Need To Collect Data
There are several reasons why organisations need to collect data such as;
Legal Obligations, so that if there was ever a complaint put to a tribunal HR would have all the relevant date to back up their story and be able to provide evidence in the form of that data.
Monitoring data is also a very important factor, as it allows HR to keep an eye on the running of the business and allows us to see any problem areas of which need addressing in relation with the data we collect will be able to use this to solve problems and give support where needed.
Data Types
Examples of data of which HR collects includes:
–Contact …show more content…
Is there any issues that need resolving? This would also enable us to produce figures and see trends in our data of which we collect.
Sickness relating data is also just as important, as it allows us to support our HR practices by monitoring sickness, looking for trends that may come apparent and this will then It allow us to control sickness and find out why it keeps happening regularly. It allows us to question, who is sick, why they are sick, is it long term or short term and if there are trends or patterns when time is taken off for sickness.
Other ways data supports HR practices would include: finding skill gaps, overseeing appraisals and setting performance indicators.
Methods Of Storing Records
Paper based storage- All orginal records are kept from the start of employment and stored in a filing …show more content…
| Online Based | -Easy to find at the touch of a button -Stored and backed up, so the chance of losing records is very low. | -Not everyone uses the internet - If interent connection was to fail all records would not be able to be accessed | Computer Based | -Everything is backed up and stored securely -Password protection is in place. | - If the computer breaks down all files and records will be lost. -If the passwords are forgotten data may be lost. |
Legislations Relating To The Recording, Storing And Accessibility Of
Legal legislations which relate to how HR record, store and the access the data which is record and collect is several different ways the main two UK legislations linking to HR are the data protection act 1998 and also the freedom of information act 2000.
All contact information and personal files need to be securly stored to meet with the laws of the data protection act 1998. If this is paper based then all files need to be locked securely. If the records are online or computer based the a password needs to be in place so that everyones information is protected and meets to the UK