Unit 219-Store And Retrieve Information
Unit 219 - Store and Retrieve Information
1.1
The Purpose of Storing And retrieving Information.
Storing information is an important part of work, for every file created, used or referenced needs to be organised and accessible to all that require it. So information needs to be stored correctly to be able to retrieve and use. Information Can be also kept for legal reasons.
The information that we handle is always being retrieved, as some of it is sent to clients or cross referenced with quote or surveys it can also be for when a client requires changes to be made or to use layout for an area we have already done work on, this information needs to be easily accessible to maximise effectiveness.
1.2
Describe Different Information Systems And Their Main Features …show more content…
Their main features will be the process carried out, for example if you wanted to save a file;
1.3
Explain The Purpose of Legal And Organisational Requirements For The Security And Confidentiality Of Information
If an organisation stores any infomation on others whether it be companies or individuals, it would need to meet the Data Protection Act. The information should be stored securely whether it is paper-based or electronically. The organisation should have an access to information policy. Anyone who has information stored about them has access to it on request. The information should not be given to third parties unless there are criminal implications and the courts demand it, or it is with the consent of the person themselves.
1.4
Explain The Purpose Of Confirming Information To Be Stored And
1.1
The Purpose of Storing And retrieving Information.
Storing information is an important part of work, for every file created, used or referenced needs to be organised and accessible to all that require it. So information needs to be stored correctly to be able to retrieve and use. Information Can be also kept for legal reasons.
The information that we handle is always being retrieved, as some of it is sent to clients or cross referenced with quote or surveys it can also be for when a client requires changes to be made or to use layout for an area we have already done work on, this information needs to be easily accessible to maximise effectiveness.
1.2
Describe Different Information Systems And Their Main Features …show more content…
Their main features will be the process carried out, for example if you wanted to save a file;
1.3
Explain The Purpose of Legal And Organisational Requirements For The Security And Confidentiality Of Information
If an organisation stores any infomation on others whether it be companies or individuals, it would need to meet the Data Protection Act. The information should be stored securely whether it is paper-based or electronically. The organisation should have an access to information policy. Anyone who has information stored about them has access to it on request. The information should not be given to third parties unless there are criminal implications and the courts demand it, or it is with the consent of the person themselves.
1.4
Explain The Purpose Of Confirming Information To Be Stored And