Preview

Analysing and Storing Data

Better Essays
Open Document
Open Document
1242 Words
Grammar
Grammar
Plagiarism
Plagiarism
Writing
Writing
Score
Score
Analysing and Storing Data
Introduction
Data management within Human Resources (HR) is essential as this can be used when organisations have to make decisions, contact employees and also satisfy legal requirements.

Aims and Objectives
The aim of this report is to show the importance of why organisations must collect HR data.
The objectives are: * To identify two types of data organisations must collect and how this supports HR * To describe two methods of storing HR records and the benefits of each * To explain two essential item of UK legislation relating to recording, storing and accessibility of HR data

Discussion: Why should organisations collect data?
The advisory, Conciliation and Arbitrations Service (ACAS) suggest no matter how small an organisation is records of all employees should be kept (Leatherbarrow 2010 pg78)
Martin and Jackson (2005 pg69) suggest 6 reasons why information should be kept: * To provide Organisations with information when making decisions-forming strategies and processes * Organisations can keep contact details for employees * If decisions about an employee’s future need to be made evidence will be visible to make the decision * If a claim is made against the company evidence can be given * New policies and procedures can be bought in by organisations * To satisfy legal requirements
Figure 1: Data that can be collected and how it supports HR Data collected | How data is collected | How data supports HR | ContractOpt out declarationNext of KinBank DetailsInterview Form | Paper- original copies are kept in the employee files | Operationally * Pay * Rotas/availability * Meet with working time regulations 1998 | Return to Work Interviews (RTWI) | By the manager and recorded on paper with the employee present | Tactically – Trends, patterns and days | Rota and Timesheets | Both paper copy and also computer.Timesheets can be kept through a system called ‘Time & Attendance (T & A)’ | Operationally – * Ensures employees



References: * Martin, M., and Jackson, T. (2008) Personnel Practice. 4th Ed. LONDON CIPD * ACAS (2011) Personnel data and record keeping, Available at: http://www.acas.org.uk/media/pdf/c/a/Acas_Personnel_data_record_keeping-accessible-version-July-2011.pdf (Accessed: 29th January 2013) * Leatherbarrow, C. (2011) Introduction to Human Resource Management: a guide to HR in practice. 2nd Ed. CPD * Gov.uk(2013) Maximum Weekly Working Hours, Available at: https://www.gov.uk/maximum-weekly-working-hours/overview (Accessed 29th January 2013)

You May Also Find These Documents Helpful

  • Powerful Essays

    Sr-Rm-004, Bsa/375

    • 2975 Words
    • 12 Pages

    For the current project of collecting information, several techniques will be used for the project. The techniques on gathering information will be from surveys/questionnaires and interviews. The information will be gathered from individuals that work in the HR Department. This will help the project to indentify the HR system, how effective it operates and how it functions within the organization. Gathering information from the HR Department will help identify what will work best for the HR System.…

    • 2975 Words
    • 12 Pages
    Powerful Essays
  • Good Essays

    Noe Raymond, Hollenbeck, John R., & Gehrert, Barry. (2003). Fundamentals of Human Resource Management. New York: The McGraw-Hill Companies…

    • 4999 Words
    • 20 Pages
    Good Essays
  • Better Essays

    DeCenzo, D., & Robbins, S. (2013). Fundamentals of human resource management (11th ed.). Hoboken, NJ: John Wiley &…

    • 1404 Words
    • 6 Pages
    Better Essays
  • Good Essays

    A review of the British Gas Businesses current approach to collating, storing and using HR data within the organisation.…

    • 1112 Words
    • 4 Pages
    Good Essays
  • Satisfactory Essays

    Medalla4C Ch2 Exer

    • 173 Words
    • 2 Pages

    3 Quick Sort Agents_Metaphor on the Comm_2002 column in ascending order, then in descending order.…

    • 173 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Assignment 209

    • 385 Words
    • 2 Pages

    If you have any concerns or worries over recording, storing or sharing information you should go to your manager, record and report it, go seek advice from management, any action you take must comply with the current compliance guidance, regulations, policies.…

    • 385 Words
    • 2 Pages
    Satisfactory Essays
  • Best Essays

    [1]According to Martin et al ‘there is an extensive body of legislation that regulates and controls the management of personal data and information. HR records have to satisfy a number of legal principles’.…

    • 2734 Words
    • 11 Pages
    Best Essays
  • Good Essays

    The Data Protection Act 1998 affects employers as they need to handle all employees’ data and any data held by them about outside agencies, business links and personnel.…

    • 4046 Words
    • 17 Pages
    Good Essays
  • Good Essays

    4DEP Activity 1

    • 884 Words
    • 4 Pages

    Demonstrates the desired behaviours for HR professionals to carry out their functions effectively. It also notes attitudes that could be conceived as negative or undesirable behaviours.…

    • 884 Words
    • 4 Pages
    Good Essays
  • Powerful Essays

    It is extremely important for all organisations to record and store data for a number of reasons, one significant reason being to satisfy legal requirements. Government agencies such as HMRC, Department of Work & Pensions and the Health & Safety Executive to name but a few, can demand information from organisations at any time. Pay, tax and employee data needs to be accurately recorded and monitored by HR, in order to ensure employees are being treated fairly and organisations are compliant. Relevant legislation would include the National Minimum Wage Act 1998 with regard to pay, working hours are restricted under the Working Time regulations and safe working practices and conditions are outlined under the Health & Safety at work Act 1974. Failure to comply with this legislation can lead to errors, accidents, increased absence, breakdown of the psychological contract, poor employee engagement, poor retention rates, a bad corporate reputation and can result in serious financial consequences such as fines, legal action or closure of business in extreme cases.…

    • 918 Words
    • 4 Pages
    Powerful Essays
  • Satisfactory Essays

    What are the different ways that HR data can be recorded and stored? 2. Which of these methods does your organisation currently employ? Group Exercise 1. List advantages and disadvantages of each method of storing HR information systems 2.…

    • 590 Words
    • 8 Pages
    Satisfactory Essays
  • Good Essays

    Handle Information Level2

    • 748 Words
    • 3 Pages

    Identify the legislation that relates to the recording, storage and sharing of information in health and social care…

    • 748 Words
    • 3 Pages
    Good Essays
  • Powerful Essays

    Rai Cips

    • 1479 Words
    • 5 Pages

    One of the HR function’s main priorities are to track existing employee data. HR should focus on both business results and human capital improvement. In order for a company to potentially drive workflow, report accurately on the staff and sometimes even demonstrate the value of a team’s existence, HR has to have a good understanding of the data requirements, but also have a good system to capture and track this data. It is also important to understand how this data can support the business objectives.…

    • 1479 Words
    • 5 Pages
    Powerful Essays
  • Better Essays

    C. Leatherbarrow & J. Fletcher, 2014, Introduction to Human Resource Management, guide to HR in practice, 3rd edition, London, CIPD…

    • 2146 Words
    • 8 Pages
    Better Essays
  • Good Essays

    Measurement and Density

    • 1162 Words
    • 5 Pages

    Much of the deep knowledge that we retain comes from taking theoretical concepts and applying them to “real life” so that we may better understand them. There is a great deal of HR related news to be aware of and the aim of this assignment is to recognize and relate to material that we are covering in our course. It will be necessary to incorporate learning from your text and our classes to excel at this assignment, in being able to recognize the HR content and then provide your valuable HR expertise on what to do next...…

    • 1162 Words
    • 5 Pages
    Good Essays