Assignment 2: Recording, Analysing and Using Human Resource Information
Assignment 2: Recording, Analysing and Using Human Resource Information (3RAI).
Task1
This assignment is based around a retail organisation. This organisation is in the fashion sector, primarily selling ladies fashion (although it does have some lines for men and children). The organisation has 34 stores, primarily based in the Midlands and South of the UK. It tends to employ significant number of students during the holiday period (to help cover staff holidays) and it always employs a number of temporary workers in the busy weeks leading up to Christmas.
Answer the following questions (total of 1000 words):
1. Why does this organisation need to keep employee records (identify at least two reasons?)
Two reasons as to why the above mentioned organisation would need to keep employee records are as follows;
1) To satisfy legal requirements – There are numerous legal requirements regarding the recording of employee records. The key legal requirements that this or any organisation or Human Resources (HR) department would need to be aware of are; Storing records for the Inland Revenue, The Working Time Regulations 1998, The National Minimum Wage Act 1998 and the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). This list is not exhaustive.
[1]According to Martin et al ‘there is an extensive body of legislation that regulates and controls the management of personal data and information. HR records have to satisfy a number of legal principles’.
2) To provide information to support the organisation in its decision making – By keeping employee records the above mentioned organisation can support the organisation in its decision making in various ways. For example as this organisation tends to employ a significant number of students during the holiday period they would be able to look at records from previous years and perhaps re-employ students who had a good previous record in attendance and performance
Task1
This assignment is based around a retail organisation. This organisation is in the fashion sector, primarily selling ladies fashion (although it does have some lines for men and children). The organisation has 34 stores, primarily based in the Midlands and South of the UK. It tends to employ significant number of students during the holiday period (to help cover staff holidays) and it always employs a number of temporary workers in the busy weeks leading up to Christmas.
Answer the following questions (total of 1000 words):
1. Why does this organisation need to keep employee records (identify at least two reasons?)
Two reasons as to why the above mentioned organisation would need to keep employee records are as follows;
1) To satisfy legal requirements – There are numerous legal requirements regarding the recording of employee records. The key legal requirements that this or any organisation or Human Resources (HR) department would need to be aware of are; Storing records for the Inland Revenue, The Working Time Regulations 1998, The National Minimum Wage Act 1998 and the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). This list is not exhaustive.
[1]According to Martin et al ‘there is an extensive body of legislation that regulates and controls the management of personal data and information. HR records have to satisfy a number of legal principles’.
2) To provide information to support the organisation in its decision making – By keeping employee records the above mentioned organisation can support the organisation in its decision making in various ways. For example as this organisation tends to employ a significant number of students during the holiday period they would be able to look at records from previous years and perhaps re-employ students who had a good previous record in attendance and performance
References: • Information Commissioner’s Office (2012) ‘Processing personal data fairly and lawfully (Principle 1)’ (online) (cited 6th August 2012). Available from: http://www.ico.gov.uk/for_organisations/data_protection/the_guide/principle_1.aspx • The National Archives (2012) ‘Data Protection Act 1998’ (online) (cited 6th August 2012). Available from: http://www.legislation.gov.uk/ukpga/1998/29/introduction • Daniels, K. (2010), Recording, Analysing and Using Human Resource Information, ICS Limited, Glasgow. ----------------------- [1] M.Martin et al (2010) Human Resource Practice, Chartered Institute of Personnel and Development, London, p [2] K. Daniels (2010), Recording, Analysing and Using Human Resource Information, ICS Limited, Glasgow, p.17 [3] Martin et al, Human Resource in Practice, pp [6] The National Archives (1998) [7] Information Commissioner’s Office (2012)