Post Award Phase Procurement and Contract Management

In anticipation of a change in needs I would utilize the management process known as Agile Scrum methodology. This type of management process allows constant communication between the buyer, or the “product owner” and the seller, or the “scrum team”. This is a management process used widely in the development workplace. This allows the team to focus on short term goals within 1 to 2 week iterations known as sprints. If the buyer, BBI has changes that need to be made to the expectations, then the team would be able to change that on the fly, rather that starting from the beginning. The plan is to build things separate and then put the pieces together, rather than building one system on top of another. This way, all members of the team have their deadlines and goals set, and the team can multi task. And if an element needs changing early on, or midway through, it won’t throw the whole project off. This also comes with weekly meetings and updates to the buyer. If the buyer has certain acceptance criteria, they will be able to see everything through every phase. This gives room for a more successful, highly effective project. Documentation of change is done during each sprint, because notes and reports are taken daily for issues and shifts in priority during an iteration. Disputes occurring are definitely a given in this environment. As there will be meetings on every aspect of development, the buyer’s opinion will definitely come into play. If the seller advises an alternative, it will be noted in the process documentation. If the buyer approves or denies the sellers alternative, it will also be noted and signed by both parties, so if something goes wrong, it is documented that both parties (especially the buyer) agreed to that protocol. This cuts disputes to a minimum, with a planned out agreement