Malicious software called malware such as viruses, worms, Trojan horses, and spyware can all cause security breaches within an organization as well as towards its clients. “Internet security firm Symantec reported in 2011 that it had detected 286 million new and unique threats from malicious software in 2010, or about nine per second, up from 240 million in 2009.” A computer virus is a rogue software program that attaches itself to other software programs or data files in order to be executed, usually without user knowledge or permission. Worms are independent computer programs that copy themselves from one computer to other computers over a network. Worms destroy data and programs as well as disrupt or even halt the operation of computer networks. The Trojan horse is not itself a virus because it does not replicate, but it is often a way for viruses or other malicious code to be introduced into a computer system. The Trojan horse appears to be nonthreatening but then does something other than expected. (K. Laudon, J. Laudon, 2013, p. 226-227) Security breaches can also occur from hackers or even from unsecured laptop computers and workstations, password hacked or revealed, improper storing of documents and files and unsecured disposal.
Why is it important to ensure a proper level of security?
It is extremely smart and forward thinking for an organization to put the appropriate security solutions and budget in place first. This avoids the fallout of a security breach that can damage company reputation, hurt customer confidence, and negatively impact revenue figures – especially when a security breach often requires the same level of security investment (if not more) at the end of it.
What tools are available to prevent breaches?
Setting up legal and regulatory requirements for electronic records management is one way to prevent breaches within an organization. An example