Unit 43 - Use Office Equipment
Unit 43 - Use Office Equipment
1. Identify different types of equipment and their uses
There are many different types of office equipment. The main equipment in an office that can be found is:
• Computers • Telephones • Printers • Photocopiers
Computers can be used on a daily basis for tasks such as sending and receiving emails, using the internet and company personal sites to use information and equipment and policies to help complete tasks.
Telephones help us to keep in contact with many clients/ customers and many members of staff within the company, this can help when a conversation is needed in detail and it is quicker and easier to give them a call that way if they do not answer you can leave them a voicemail which then can be heard by the recipient only when they get the chance to hear the message that way the message is more easy to understand.
Printers can be used to print or fax documents that are of use to you and members of your team and potentially to the whole company faxing a document allows us to scan a document into your printer and send it via email to another member of staff/ yourself or a client. This is usually used for a written or paper copy document that you don’t have on any computer. This will allow you to have the files in both paper and computer form so that files will always be found and can be stored so that the files can be easily found.
Photocopiers can be used to create paper copies of documents that you have in paper form this will help you if you need more copies of a specific document but you don’t have time to go back to your computer and find the file on there you can put your document though a copier and it will scan all the text and images and it will print out copies of your file as many time as you like.
2. Describe the different features of different types of office equipment
There are many different types of office equipment that we use on a daily basis.
1. Identify different types of equipment and their uses
There are many different types of office equipment. The main equipment in an office that can be found is:
• Computers • Telephones • Printers • Photocopiers
Computers can be used on a daily basis for tasks such as sending and receiving emails, using the internet and company personal sites to use information and equipment and policies to help complete tasks.
Telephones help us to keep in contact with many clients/ customers and many members of staff within the company, this can help when a conversation is needed in detail and it is quicker and easier to give them a call that way if they do not answer you can leave them a voicemail which then can be heard by the recipient only when they get the chance to hear the message that way the message is more easy to understand.
Printers can be used to print or fax documents that are of use to you and members of your team and potentially to the whole company faxing a document allows us to scan a document into your printer and send it via email to another member of staff/ yourself or a client. This is usually used for a written or paper copy document that you don’t have on any computer. This will allow you to have the files in both paper and computer form so that files will always be found and can be stored so that the files can be easily found.
Photocopiers can be used to create paper copies of documents that you have in paper form this will help you if you need more copies of a specific document but you don’t have time to go back to your computer and find the file on there you can put your document though a copier and it will scan all the text and images and it will print out copies of your file as many time as you like.
2. Describe the different features of different types of office equipment
There are many different types of office equipment that we use on a daily basis.