322 Plan and Organise Meetings
NVQ Level 3 Business and Administration
Unit 322 Plan and organise meetings
1. Understand the arrangements and actions required for planning and organising meetings
1.1 Explain the role of the person planning and organising a meeting To identify a suitable time and venue.
Order refreshments and arrange for equipment as required. To canvas for availability to ensure suitable attendance To circulate agenda and any other papers Point of contact for further information, apologies etc.
1.2 Describe the different types of meetings and their main feature Board or Steering Group meetings to discuss strategic issues/direction. These meetings have a Chair person and the discussion and actions are recorded. Agendas and minutes are produced for these meetings. Working Group meetings. These meetings usually have a Chair person and are held to progress an identified area/project. Action notes can be taken as a record Small performance meetings between commissioners and providers to discuss activity and targets. Staff/Team meetings for the sharing of information 1:1 meetings to discuss workload/set tasks
1.3 Explain how to plan meetings that meet agreed aims and objectives Identify suitable representatives to attend the meeting Ensure attendees are aware of aims and objectives in advance Agree an agenda that will address the aims and objectives
1.4 Explain the purpose of agreeing a brief for the meeting So attendees know what the meeting is about and what the aim is.
People bring relevant information/send relevant representative from an organisation
1.5 Explain how to identify suitable venues for different types of meetings The room needs to be big enough to accommodate the number of people attending The right equipment needs to be available e.g. facilities for presentations etc The venue needs to be accessible for all attendees. The venue can provide suitable refreshments if required
1.6 Describe the types of resources
Unit 322 Plan and organise meetings
1. Understand the arrangements and actions required for planning and organising meetings
1.1 Explain the role of the person planning and organising a meeting To identify a suitable time and venue.
Order refreshments and arrange for equipment as required. To canvas for availability to ensure suitable attendance To circulate agenda and any other papers Point of contact for further information, apologies etc.
1.2 Describe the different types of meetings and their main feature Board or Steering Group meetings to discuss strategic issues/direction. These meetings have a Chair person and the discussion and actions are recorded. Agendas and minutes are produced for these meetings. Working Group meetings. These meetings usually have a Chair person and are held to progress an identified area/project. Action notes can be taken as a record Small performance meetings between commissioners and providers to discuss activity and targets. Staff/Team meetings for the sharing of information 1:1 meetings to discuss workload/set tasks
1.3 Explain how to plan meetings that meet agreed aims and objectives Identify suitable representatives to attend the meeting Ensure attendees are aware of aims and objectives in advance Agree an agenda that will address the aims and objectives
1.4 Explain the purpose of agreeing a brief for the meeting So attendees know what the meeting is about and what the aim is.
People bring relevant information/send relevant representative from an organisation
1.5 Explain how to identify suitable venues for different types of meetings The room needs to be big enough to accommodate the number of people attending The right equipment needs to be available e.g. facilities for presentations etc The venue needs to be accessible for all attendees. The venue can provide suitable refreshments if required
1.6 Describe the types of resources