Preview

Assesment 3rai Hr1

Good Essays
Open Document
Open Document
1128 Words
Grammar
Grammar
Plagiarism
Plagiarism
Writing
Writing
Score
Score
Assesment 3rai Hr1
* Write a report on Data Management which gives at least 2 reasons why organisations need to collect HR data, identifying at least 2 types of data to be collected and explain how each supports HR. You should also describe 2 methods of storing records and the benefits of each. Give an explanation of 2 essential items of UK legislation relating to the recording, storing and accessibility of HR data.

This report explains why Human Resources Departments collects data, the different types of data collected and the different methods they use to both collect and store data.
The report also explains how current legislation affects the collection, use and storage of the data obtained.
By determining an individual employment status and collecting data, the company or the employer can understand its legal rights and obligations and be better equipped to deal with any problems that may arise. Organisations need to collect data in order to comply with regulations such as minimum wage, working time directive, health and safety, equal opportunities monitoring, equal pay audits, recruitment planning, assessing skills balance.
Inland Revenue (a department of the British Government) can demand information on how many people are employed, what and how they are paid, what they have been paid over a number of years and how many hours they have worked.
They have to collect and store all sort of data as personal detail, employee records, statutory records, organisational records, company data.
Statutory records such as national insurance contribution, tax, notification of salary, payroll data, redundancy notification/ consultation, working time records, sickness, SSP, ensure that the HR department complies with all regulatory requirements.
Organizational records such as recruitment and selection records, absence, accident forms, application forms, disciplinary and grievance procedures, retirement procedures are essential for the HR department and allows them to



References: 1. Launie Sorrels, How is data stored in a computer. Available at : http://www.ehow.com/how-does_5250622_data-stored-computer_.html (Accessed 09 November 2012) 2 5. Edmund Heery, Mike Noon (2009) A Dictionary of Human Resource Management. Second Edition. Oxford University Press. 6. Data Protection Act. Available at: http://www.legislation.gov.uk/ukpga/1998/29/contents (Accessed 10 November 2012) 7 [ 4 ]. Thomson Snell and Passmore(April 2010) The Working Time Regulations and Minimum Wage. Available at: http://www.ts-p.co.uk/uploaded/publications/information_sheets/Employment/working_time_regulations_and_the_national_minimum_wage.pdf [ 5 ]

You May Also Find These Documents Helpful

  • Good Essays

    The data that will be input into the system is anything of which relates to the Human Resources Department daily functionalities. Currently, much of the data that is consolidated is input into an HRIS system. This system will transfer the same processes and data into the new system. The data/process that will be transferred from this system include pay rate, personal and organizational data, hire and seniority dates, available vacation time, training and development documentation, and personal exemptions. Any changes made to the aforementioned data can be requested by department managers through the new system.…

    • 1382 Words
    • 6 Pages
    Good Essays
  • Powerful Essays

    Sr-Rm-004, Bsa/375

    • 2975 Words
    • 12 Pages

    For the current project of collecting information, several techniques will be used for the project. The techniques on gathering information will be from surveys/questionnaires and interviews. The information will be gathered from individuals that work in the HR Department. This will help the project to indentify the HR system, how effective it operates and how it functions within the organization. Gathering information from the HR Department will help identify what will work best for the HR System.…

    • 2975 Words
    • 12 Pages
    Powerful Essays
  • Good Essays

    If an organisation stores any infomation on others whether it be companies or individuals, it would need to meet the Data Protection Act. The information should be stored securely whether it is paper-based or electronically. The organisation should have an access to information policy. Anyone who has information stored about them has access to it on request. The information should not be given to third parties unless there are criminal implications and the courts demand it, or it is with the consent of the person themselves.…

    • 1346 Words
    • 6 Pages
    Good Essays
  • Satisfactory Essays

    unit 637

    • 297 Words
    • 2 Pages

    The main piece of legislation is the Data Protection Act 1998. This covers the medical, social, credit information and the local authority. There are eight principles. The data must be:…

    • 297 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    CU2479

    • 613 Words
    • 3 Pages

    Legal requirements and codes of practice that should be met when handling information are as follows all relevant information should be adequate and relevant to what its trying to say. The information should be accurate and kept up to date with all relevant changes, the data must also not be kept longer then deemed necessary. Also data must be stored securely enabling only authorised persons to have access and taking into consideration the rights of the individual.…

    • 613 Words
    • 3 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Assignment 209

    • 385 Words
    • 2 Pages

    it is the law to document and record information and it should be done to comply with legislation. Organisations must have measures in place to make sure all individuals personal information is not unlawfully processed, lost or destroyed. All information is to be kept up to date and accurate and stored securely in a locked cupboard or computer with passwords so only certified people can access it, information is only to be used for a specific purpose . This is to protect the individual’s human rights to privacy and confidentiality.…

    • 385 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Most businesses have different information about people working for them, that's when the Data Protection Act 1998 protects the information held about people being misused.…

    • 605 Words
    • 3 Pages
    Satisfactory Essays
  • Powerful Essays

    Employee details include the individuals National Insurance Number and Tax code. These are some of the things that help identify a person.…

    • 1710 Words
    • 6 Pages
    Powerful Essays
  • Satisfactory Essays

    Quiz 2

    • 475 Words
    • 4 Pages

    The human resources department stores and updates information of a employee in a database stored within the organization.…

    • 475 Words
    • 4 Pages
    Satisfactory Essays
  • Good Essays

    CU2470

    • 1201 Words
    • 4 Pages

    1.1 Identify what legislation relates to recording, storing and sharing information in health and social care settings.…

    • 1201 Words
    • 4 Pages
    Good Essays
  • Better Essays

    Common sense in the workplace has been replaced by litigation. Human resource departments now have many rules and regulations that need to be followed or the company can face stiff fines and penalties. Some of these regulations that have been established by the United States, such as the Department of Labor, the U.S Equal Employment Opportunity Commission, the Americans with Disabilities Act from 1990, and the Department of Homeland Security will be discussed in this paper in relation to how they have an effect on all human resource departments of all types of organizations.…

    • 1034 Words
    • 5 Pages
    Better Essays
  • Satisfactory Essays

    Diploma Level 3

    • 634 Words
    • 3 Pages

    Legislation relating to employment exists to stop exploitation of workers by their employers mainly to protect the rights of their employee’s and to make sure that they have everything they need such as.…

    • 634 Words
    • 3 Pages
    Satisfactory Essays
  • Satisfactory Essays

    And as well as responsibilities include maintaining knowledge of current legislations with regard to the Equality Act 2006, The Protection of Children Act 1999, the Human Rights Act 1998, Freedom of Information Act 2000 and the Safeguarding Vulnerable Groups Act 2006, Data Protection Act 1998 as well as all relevant Health and Safety issues. (Health and Safety at Work Act 1974).…

    • 254 Words
    • 2 Pages
    Satisfactory Essays
  • Good Essays

    For example, an organization might store information about an employee, such as name, employee number, department, salary. The organization…

    • 813 Words
    • 4 Pages
    Good Essays
  • Good Essays

    c) Position data- current position, duties, responsibilities, occupational history, jobs held in other organizations, work locations etc.…

    • 9515 Words
    • 39 Pages
    Good Essays