authorization letter
Site Authorization/Cooperation – Guidelines for research at schools
1. Obtain an authorization letter for each location where research will be conducted. A letter for each site must be on file with the IRB before research can be conducted at each location.
2. The letter should include the investigator’s name and title, the title of the research protocol, with a brief summary of the protocol to confirm their understanding of the study. Include a statement that they will receive a copy of the IRB-approved, stamped consent document. The letter should define each of the following, if applicable: 1) Authorization to contact potential participants. (The site might provide contact information.), 2) Authorization to recruit potential participants, and, 3) Authorization to collect data.
3. The letter should state what they have agreed to allow the investigator to do, including any restrictions or limitations and what responsibilities, if any, they are assuming. Describe any benefits to the school, including their request for a copy of the any aggregate results.
4. Include the time frame involved or any time restrictions.
5. The authorization letter must be on school letterhead and include the title and signature of the school representative who gives the authorization (usually the principal or superintendent).
________________________________________________________________________
Sample school site authorization letter
SCHOOL LETTERHEAD
Date
Institutional Review Board c/o Office of Human Subjects Research
307 Samford Hall
Auburn University, AL 36849
Dear IRB Members,
After reviewing the proposed study, “The Value of Research”, presented by Mr. X, a graduate student at Auburn University, I have granted permission for the study to be conducted at School Name.
The purpose of the study is to determine if ____________________. The primary activity will be _________________________. Only students in the _______ grade are eligible to participate.
1. Obtain an authorization letter for each location where research will be conducted. A letter for each site must be on file with the IRB before research can be conducted at each location.
2. The letter should include the investigator’s name and title, the title of the research protocol, with a brief summary of the protocol to confirm their understanding of the study. Include a statement that they will receive a copy of the IRB-approved, stamped consent document. The letter should define each of the following, if applicable: 1) Authorization to contact potential participants. (The site might provide contact information.), 2) Authorization to recruit potential participants, and, 3) Authorization to collect data.
3. The letter should state what they have agreed to allow the investigator to do, including any restrictions or limitations and what responsibilities, if any, they are assuming. Describe any benefits to the school, including their request for a copy of the any aggregate results.
4. Include the time frame involved or any time restrictions.
5. The authorization letter must be on school letterhead and include the title and signature of the school representative who gives the authorization (usually the principal or superintendent).
________________________________________________________________________
Sample school site authorization letter
SCHOOL LETTERHEAD
Date
Institutional Review Board c/o Office of Human Subjects Research
307 Samford Hall
Auburn University, AL 36849
Dear IRB Members,
After reviewing the proposed study, “The Value of Research”, presented by Mr. X, a graduate student at Auburn University, I have granted permission for the study to be conducted at School Name.
The purpose of the study is to determine if ____________________. The primary activity will be _________________________. Only students in the _______ grade are eligible to participate.