Communication: Role in Project Management and Business
Communication is an important part of business in general, and can be vital to project management running on time. According to Dainty, Moore and Murray (2006):
The role of the project management function is to manage the systems that relate to these features; namely the scope of work, the project organization, the quality, the cost and the duration of the project. Communication is an essential ingredient of all of these managerial requirements. (p. 12)
Communication will be the glue that is able to hold the group together, especially considering each portion of the construction and moving project teams will be working on-site at different times. The primary mode of project communications will be through virtual means as it would be extremely difficult for the construction and moving project teams to stop their current projects for daily or weekly meetings. It would be necessary to have a few face-to-face meetings to gather the necessary information to ensure that the schedule is understood and ready to be implemented successfully. The project manager will be the go to person for the initiation of any communications between the different teams, so if a problem comes up with another group of stakeholders, they will need to contact the project manager first. The project manager will then handle communicating the issue, status update or other information to the rest of the stakeholders and project team as necessary. A great deal of information will be provided in emails between the project manager, the stakeholders, and the project teams. Emails will be a better tool for communication because it allows for there to be a written copy of exactly what information was exchanged. The project manager may not be able to completely designate the project team for this project because each company providing the service may have their own people that are the head of the their particular teams. Another issue that the project manager will need to be concerned about
The role of the project management function is to manage the systems that relate to these features; namely the scope of work, the project organization, the quality, the cost and the duration of the project. Communication is an essential ingredient of all of these managerial requirements. (p. 12)
Communication will be the glue that is able to hold the group together, especially considering each portion of the construction and moving project teams will be working on-site at different times. The primary mode of project communications will be through virtual means as it would be extremely difficult for the construction and moving project teams to stop their current projects for daily or weekly meetings. It would be necessary to have a few face-to-face meetings to gather the necessary information to ensure that the schedule is understood and ready to be implemented successfully. The project manager will be the go to person for the initiation of any communications between the different teams, so if a problem comes up with another group of stakeholders, they will need to contact the project manager first. The project manager will then handle communicating the issue, status update or other information to the rest of the stakeholders and project team as necessary. A great deal of information will be provided in emails between the project manager, the stakeholders, and the project teams. Emails will be a better tool for communication because it allows for there to be a written copy of exactly what information was exchanged. The project manager may not be able to completely designate the project team for this project because each company providing the service may have their own people that are the head of the their particular teams. Another issue that the project manager will need to be concerned about
References: Cobb, A. T. (2012). Leading project teams: the basics of project management and team leadership (2nd ed.). Thousand Oaks, Calif.: SAGE. Dainty, A., Moore, D., & Murray, M. (2006). Communication in construction: theory and practice. London: Taylor & Francis.