Communications-Management-Plan
[pic]
Communications Management Plan Template
This Project Communications Management Template is free for you to copy and use on your project and within your organization. We hope that you find this template useful and welcome your comments. Public distribution of this document is only permitted from the Project Management Docs official website at: www.ProjectManagementDocs.com Communications Management Plan
Company Name
Street Address
City, State Zip Code
Date
Table of Contents
Introduction 2
Communications Management Approach 2
Communications Management Constraints 3
Stakeholder Communication Requirements 3
Roles 4
Project Team Directory 6
Communication Methods and Technologies 6
Communications Matrix 8
Communication Flowchart 9
Guidelines for Meetings 9
Communication Standards 10
Communication Escalation Process 11
Glossary of Communication Terminology 12
Introduction
The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed. The Communications Management Plan defines the following: • What information will be communicated—to include the level of detail and format • How the information will be communicated—in meetings, email, telephone, web portal, etc. • When information will be distributed—the frequency of project communications both formal and informal • Who is responsible for communicating project information • Communication requirements for all project stakeholders • What resources the project allocates for communication • How any sensitive or confidential information is communicated and who must authorize this • How changes in communication or the communication process are managed • The flow of project communications • Any constraints, internal or external, which affect project communications • Any standard templates, formats, or
Communications Management Plan Template
This Project Communications Management Template is free for you to copy and use on your project and within your organization. We hope that you find this template useful and welcome your comments. Public distribution of this document is only permitted from the Project Management Docs official website at: www.ProjectManagementDocs.com Communications Management Plan
Company Name
Street Address
City, State Zip Code
Date
Table of Contents
Introduction 2
Communications Management Approach 2
Communications Management Constraints 3
Stakeholder Communication Requirements 3
Roles 4
Project Team Directory 6
Communication Methods and Technologies 6
Communications Matrix 8
Communication Flowchart 9
Guidelines for Meetings 9
Communication Standards 10
Communication Escalation Process 11
Glossary of Communication Terminology 12
Introduction
The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed. The Communications Management Plan defines the following: • What information will be communicated—to include the level of detail and format • How the information will be communicated—in meetings, email, telephone, web portal, etc. • When information will be distributed—the frequency of project communications both formal and informal • Who is responsible for communicating project information • Communication requirements for all project stakeholders • What resources the project allocates for communication • How any sensitive or confidential information is communicated and who must authorize this • How changes in communication or the communication process are managed • The flow of project communications • Any constraints, internal or external, which affect project communications • Any standard templates, formats, or