a. The first thing to do is read the risk assessment folders for the student/students involved in the activity. It is necessary to ensure the activity is safe and appropriate for all the students and staff involved. For example if one of the students was not safe to be near water it would not be safe to include that student on a trip that involved being on or in water of any description, like a trip to the beach.
It would also be necessary to check details such as if one of the students is likely to target or bully a particular peer. This information can be included in his risk assessment if he regularly attacks a particular peer group but it is also necessary to check the bullying board to see if there are any bullying/victim risks within the group.
Is the vehicle you are planning to take on the trip appropriate? Some students are a risk whilst within the vehicle so a van must be taken to ensure there is a safe distance between the driver and the risk.
b.
The activity that the staff and students within your group are going to get involved in must also be risk assessed. In most cases this risk assessment may have already been carried out. There is a generic risk assessment folder in the staff room which covers most activities that the students regularly take part in. This can be used as a starting point and guide in assessing the immediate risks of the activity but cannot be taken for granted as the risks mentioned within the folder are not the only risks involved. A continuous risk assessment must be carried out throughout the relevant activity and on the journeys to and from the activity.
c.
Fill in the trip planner. This gives the people that remain on site important information.
• Names of all the students on the trip.
• Names of all the staff supervising the trip.
• Contact phone numbers so