Mandatory Unit 4223 011
Mandatory Unit
Unit Accreditation Number J/601/8142
City & Guilds Number 4223 -011
Handle information in health and social care settings
Outcome 1 Understand the need for secure handling of information in health and social care settings
1.1. Identify the legislation that relates to the recording, storage and sharing of information in health and social care:
The Data Protection Act 1998
The Freedom of Information Act 2000
The Health and Social Care Act 2012
Public Interest Disclosure Act 1998
Access to Personal Files Act 1987
Confidentiality of Personal Information 1988
The Human Rights Act 1998
The Information Governance Review by Dame Fiona Caldicott in 2013
1.2 Explain why it is important to have secure systems for recording and storing information in a health and social care setting:
It is important to maintain confidentiality, sensitive personal data about a patient is recorded during a patients stay in the hospital setting and this information could cause embarrassment to the patient if it was divulged to people who did not need to know, for example, friends or family. In the Intensive Care Unit where I work, we are endeavouring to make our patient notes more secure by purchasing storage desks at each patient's bedside that have a lockable drawer for the notes, and the patients obs chart has a cover over the top, so that only those that need to see it can access it easily. We need to keep our patient records safe as they are a permanent record of the patients medical history. It is advisable to keep patient notes in a metal cabinet in order to preserve them if there was a fire. The hospital also scans notes electronically so there is a copy on a hard disc and archives the notes outside of the hospital environment in a safe storage unit. The computer systems are secured with passwords and firewalls to prevent unauthorised access to the system. We need to keep our notes secure in this way in order to retain public confidence that we are treating their
Unit Accreditation Number J/601/8142
City & Guilds Number 4223 -011
Handle information in health and social care settings
Outcome 1 Understand the need for secure handling of information in health and social care settings
1.1. Identify the legislation that relates to the recording, storage and sharing of information in health and social care:
The Data Protection Act 1998
The Freedom of Information Act 2000
The Health and Social Care Act 2012
Public Interest Disclosure Act 1998
Access to Personal Files Act 1987
Confidentiality of Personal Information 1988
The Human Rights Act 1998
The Information Governance Review by Dame Fiona Caldicott in 2013
1.2 Explain why it is important to have secure systems for recording and storing information in a health and social care setting:
It is important to maintain confidentiality, sensitive personal data about a patient is recorded during a patients stay in the hospital setting and this information could cause embarrassment to the patient if it was divulged to people who did not need to know, for example, friends or family. In the Intensive Care Unit where I work, we are endeavouring to make our patient notes more secure by purchasing storage desks at each patient's bedside that have a lockable drawer for the notes, and the patients obs chart has a cover over the top, so that only those that need to see it can access it easily. We need to keep our patient records safe as they are a permanent record of the patients medical history. It is advisable to keep patient notes in a metal cabinet in order to preserve them if there was a fire. The hospital also scans notes electronically so there is a copy on a hard disc and archives the notes outside of the hospital environment in a safe storage unit. The computer systems are secured with passwords and firewalls to prevent unauthorised access to the system. We need to keep our notes secure in this way in order to retain public confidence that we are treating their