Preview

Filing System

Better Essays
Open Document
Open Document
9715 Words
Grammar
Grammar
Plagiarism
Plagiarism
Writing
Writing
Score
Score
Filing System
CHAPTER I
INTRODUCTION

The medical record of the patient plays a vital part in his/her present and future health care. As the written documentation of the patient’s medical history, it is used vitally for the present and continuing care of the patient. Keeping and filing records in a secure place in order to protect the patient is one of the most essential parts to consider when storing sensitive information. If medical records are not filed correctly the record may not be found when it is needed. A patient’s record cannot be removed from any facility except by court order, subpoena, or as ordered by law so it is really important to have files in a safe and secure area with limited access. Today, types of medical records storage include filing cabinets and computers.
With the filing cabinets, medical records are stored manually and process of handling patients’ medical record all happen using the employee’s physical effort. Manual system starts from giving patients their own medical sheet and an identification card with their written basic information like name, age, address and unique terminal identification number, transferring records to the attending physician/healthcare professional, giving diagnosis and treatment, writing it on a record book, and finally filing it in its respective drawers. On the other hand, medical records stored and utilized in a computer are the automated one. Process of registering and keeping medical records are systematic and is paperless work.
Nowadays, the City Health and Sanitation Department-Health Center South is utilizing the manual process of handling and filing outpatient’s medical records. Thus, we cannot deny the fact that the process consumes extensive time in order to complete the task. Misfiling, duplication of records, space occupied and transferring of records are the identified problems in the current record filing system utilized by the City Health and Sanitation Department-Health Center South. With that, the

You May Also Find These Documents Helpful

  • Satisfactory Essays

    Electronic medical records are the future of health care. Information is the staple of any health care facility and the ability to speed up a process can only help provide efficient medical care. While we study and see what it takes to implement medical records and its structure in order to provide and organize a patient’s medical information to a medical facility. Implementing electronic medical records in long-term care will help make medical records accessible and efficient for a medical facility while also improving the quality of care for patients. Electronic records have…

    • 340 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Mandatory Unit 4223 011

    • 806 Words
    • 3 Pages

    It is important to maintain confidentiality, sensitive personal data about a patient is recorded during a patients stay in the hospital setting and this information could cause embarrassment to the patient if it was divulged to people who did not need to know, for example, friends or family. In the Intensive Care Unit where I work, we are endeavouring to make our patient notes more secure by purchasing storage desks at each patient's bedside that have a lockable drawer for the notes, and the patients obs chart has a cover over the top, so that only those that need to see it can access it easily. We need to keep our patient records safe as they are a permanent record of the patients medical history. It is advisable to keep patient notes in a metal cabinet in order to preserve them if there was a fire. The hospital also scans notes electronically so there is a copy on a hard disc and archives the notes outside of the hospital environment in a safe storage unit. The computer systems are secured with passwords and firewalls to prevent unauthorised access to the system. We need to keep our notes secure in this way in order to retain public confidence that we are treating their…

    • 806 Words
    • 3 Pages
    Satisfactory Essays
  • Better Essays

    The changes in medical records have altered tremendously over the past decade. The most significant change was the merging of paper medical records to electronic medical records. However, there is still room for necessary improvement and upgrades. Electronic Medical Records are thought to improve certain areas in the deliverance of healthcare services. With current situations, not all healthcare facilities have converted to or adopted the use of Electronic Medical Records. The failure to adopt or convert to Electronic Medical Records brings about incidents and stories similar to that of the real-life story of “Where’s My Chart?” written in the textbook entitled Electronic Medical Records by Richard Gartee. The prominent answer to “Where’s My Chart?” is the adoption and implementation of Electronic Medical…

    • 1118 Words
    • 5 Pages
    Better Essays
  • Good Essays

    When patient records were recorded only on paper it was much easier to identify and protect records. However, with records now stored and accessed electronically health care protection of records have to change.…

    • 999 Words
    • 4 Pages
    Good Essays
  • Good Essays

    This process gives Management a new role, as they are a direct indispensable connection between doctors, patients, and insurance providers in the healthcare field. This connection is a necessary aspect as every department weather a small clinic or a large hospital must have standard rules and regulation to follow. The tasks lies directly on the hands of Health Information Management, to review, inforce and ensure the standards are carried out in a professional manner creating a smooth workflow that ensures the quality and safely of patient’s records.…

    • 492 Words
    • 2 Pages
    Good Essays
  • Good Essays

    Network Diagram

    • 1895 Words
    • 8 Pages

    In america, medical records are kept for seven years; for now, they can go on and dispose them. The thing that makes manual keeping of records very exhausting may be the mere undeniable fact that every day, a large number of new records are being stored in hospitals. It will be very complicated to sort medical records of all patients that keep increasing every minute. This complexity often arises to errors that will greatly get a new daily happenings in hospitals, clinics, and all sorts of other healthcare institutions. Aside from being time-consuming, collating records can be hard if you have no main paperback that may contain all information.…

    • 1895 Words
    • 8 Pages
    Good Essays
  • Satisfactory Essays

    An interaction with CEO of Namungoona Mission Orthodox Hospital revealed that the book keeping system is time consuming, involves a lot of paper work, its tedious for example when reviewing past records since one has to find the patient’s file, limited security of the data for example most hospitals in Uganda attach patients files to their beds where they can be accessed by anyone, misplacing of patients’ files, loss of all the information about the patients incase fire guts the store room where files are kept. [1]…

    • 704 Words
    • 3 Pages
    Satisfactory Essays
  • Powerful Essays

    The system is proposed for recording and storing the annual mortality and morbidity reports, Barangay records and patient’s information and scheduling.…

    • 1325 Words
    • 8 Pages
    Powerful Essays
  • Best Essays

    Records Management System

    • 11364 Words
    • 46 Pages

    PROJECT REPORT RECORDS MANAGEMENT SYSTEM FOR MBARARA HOSPITAL (A Case Study of the Maternal and Child Health Section [MCH])…

    • 11364 Words
    • 46 Pages
    Best Essays
  • Good Essays

    Objectives Thesis

    • 517 Words
    • 2 Pages

    1.4 Objectives1.4.1 General ObjectiveTo design and develop a records management system for Mbarara hospital that would enable fasterand more efficient storage, retrieval and updating of hospital records.1.4.2 Specific ObjectivesThe project’s specific objectives were;  To carry out a feasibility study for the possibility of developing a records management system for the MCH section of Mbarara Hospital  To design and develop a records management system for the MCH section of Mbarara Hospital  To test and validate the records management system for the MCH section of Mbarara Hospital  To implement the records management system for the MCH section of Mbarara Hospital 13…

    • 517 Words
    • 2 Pages
    Good Essays
  • Satisfactory Essays

    Medical Records Management is the art and science of managing all information relating to the operation of a Healthcare Practice. This includes filing and storing Patient Charts, Scanning Medical Records, ensuring adherence to regulations and retention schedules, and managing the destruction of medical records after their retention period. Medical Records Management also involves effective administration of a Practice's non-Clinical information including accounting records, contracts, and other business-related documentation. Our services are specialized in helping all types of facilities including Skilled Nursing Facilities, or SNF's, and Long-Term Residence Care Facilities.…

    • 419 Words
    • 2 Pages
    Satisfactory Essays
  • Powerful Essays

    In today’s modern age where computer has become a way of life, it is evidentthat a majority of the country’s institutions still do not adapt the high technology.Particularly in most medical clinic facilities, daily clinic transactions are still done onpaper.We all know that modern clinics are now operating at great pace striving toserve as many patients as possible with the best of their abilities.But as the yearsrolled by, the number of patients has grown and various medical cases arise that themanual method of managing patients’ records, prescriptions, billing and appointmentschedule, is no longer practical.…

    • 928 Words
    • 4 Pages
    Powerful Essays
  • Satisfactory Essays

    Tejeros health center has its everyday transaction. It is organized by the medical staffs and doctor. They are using manual recording that causes time consuming, unorganized and unsecure files that happens…

    • 622 Words
    • 3 Pages
    Satisfactory Essays
  • Best Essays

    Seminar

    • 1876 Words
    • 8 Pages

    One of the concerns of Hospitals nowadays is how to lessen the number paper works in having a transaction with the patient that could fasten the process of admission, discharging and billing of a patient. This greatly affects the profitability of the institution that makes the admission and billing of patients a long process. Great amount of time is being consumed by information retrieval and the billing process of most Hospitals without computer.…

    • 1876 Words
    • 8 Pages
    Best Essays
  • Good Essays

    As technological trend rapidly advances, the idea of having an automated file management and control system has come into the great minds of many institutions. With these techno-trends, the proponents intend to develop an Automated File Management and Control System for City Health Center VI to computerize all major transactions…

    • 880 Words
    • 4 Pages
    Good Essays