Student Record System

Details of Programme /Project/Initiative:
Brief Description:
Student Academic profiling system (SAPS) is a method where the academic and extra-curricular performance of each and every student in school will be stored in a central computer server system over a period of time and a unique Identification number for each student will be used to have the record of each and every student in a computer server.
Objective: To have a system which helps in collection of reliable long term data of school drop-out rates, health issues of students, academic performance of students, teachers and schools at various levels starting from village up to district level including attendance monitoring and analysis of the same for systemic improvement. There are different categories of schools under the school education department. There are Zilla Parishad Schools which form the major share. There are also municipal corporation schools, ashram schools, and municipal council schools, private schools with grants and private schools without grants. There are other forms of schools also like night schools, bridge schools etc. Currently, there is no system in existence which gives a single point information base which covers all these different categories of schools. The whole information collection process is manually done which gives inaccurate picture and also consumes lots of time available for the district level officers.
Target Group: Nashik Zilla Parishad
Geographical Reach within India: Nashik, Maharashtra
Geographical Reach outside India: Not Applicable
Date From which the Project became Operational: 10-5-2012
Is the Project still operational?: Yes
List 5 achievements of the programme/project/initiative:
1. School Dropout Analysis at class level, school level, block level, district level, divisional level and State level.
2. Student Wise Academic performance analysis and intervention.
3. Benchmark Deviation Analysis: Normal benchmark figures of I.Q, E.Q and other academic parameters and physical parameters like height/weight ratio, bio mass index can be compared with the actual data of students and deviation analysis can be done. The extreme deviations require the attention by the teachers and department.
4.Academic Growth chart of students over years: One of the best use of the SAPS is the computerised maintenance of the academic and co-curricular records of all students over a period of time.
5. Analysis of various parameters like class wise, subject wise, School wise performance of students: For the senior administration in the education department at the block, district level pre designed reports can be generated for monitoring purposes.
List 5 Key challenges faced while implementing the project/programme/initiative and how they were overcome:
1. Communication with Diverse Stakeholders of ZP Education Department, Hierarchical Structure and Complexity of the system.
2. Evaluation of methods to find dropouts and track them.
3. Storage of excessive amount of Student data of all Talukas.
4. Understanding Government Nomenclature and designing the appropriate solution.
5. Processing huge amount of data with different calculations to map to graphical representation.