5 Sources of Leaders Power
SAMPLE – DISCIPLINARY LETTER
CONFIDENTIAL MEMORANDUM
To:
(EMPLOYEE’S NAME)
(EMPLOYEE’S CLASSIFICATION)
From: (SUPERVISOR’S NAME)
(SUPERVISOR’S TITLE)
Date:
Re:
(THE PROBLEM)
(DATE)
(LEVEL OF DISCIPLINE)
This letter serves as an official verbal warning for excessive tardiness. On
December 6, 2002, I spoke with you about you arriving late to work and the impact it has on the department. At that time you assured me that you would take steps to ensure you would arrive to work on time. Yet my records show that you were late on the following dates:
December 9, 2002
December 10, 2002
December 11, 2002
(IMPACT ON UNIT)
15 minutes late
10 minutes late
20 minutes late
It’s important that you are here on time so that I can issue instructions to the entire crew at the same time at the start of the shift. Your tardiness also makes it very difficult to assign work because I’m not sure if I need to request a floater or have the rest of the crew fill in for you until your arrival. When you are late it causes a disruption in the operation of the department.
(STATEMENT OF
EXPECTATIONS AND
ANY FOLLOW-UP)
Your work schedule is 8:00 to 4:30, Monday through Friday. You are expected to be at work on time according to the established schedule. In order to assess your progress in resolving this issue, we will meet each month to review your attendance record. Our first meeting is scheduled for January 13, 2003.
(CONSEQUENCE OF
FUTURE BEHAVIOR)
Failure to report to work on time in the future will result in further disciplinary action up to and including suspension without pay and/or discharge from the
University.
(ACKNOWLEDGEMENT
OF RECEIPT)
A copy of this letter will be placed in your permanent personnel file in Human
Resource Services. Please sign in the space provided below to acknowledge that you received a copy.
________________________________
Employee
Date
________________________________
Supervisor
Date
CONFIDENTIAL MEMORANDUM
To:
(EMPLOYEE’S NAME)
(EMPLOYEE’S CLASSIFICATION)
From: (SUPERVISOR’S NAME)
(SUPERVISOR’S TITLE)
Date:
Re:
(THE PROBLEM)
(DATE)
(LEVEL OF DISCIPLINE)
This letter serves as an official verbal warning for excessive tardiness. On
December 6, 2002, I spoke with you about you arriving late to work and the impact it has on the department. At that time you assured me that you would take steps to ensure you would arrive to work on time. Yet my records show that you were late on the following dates:
December 9, 2002
December 10, 2002
December 11, 2002
(IMPACT ON UNIT)
15 minutes late
10 minutes late
20 minutes late
It’s important that you are here on time so that I can issue instructions to the entire crew at the same time at the start of the shift. Your tardiness also makes it very difficult to assign work because I’m not sure if I need to request a floater or have the rest of the crew fill in for you until your arrival. When you are late it causes a disruption in the operation of the department.
(STATEMENT OF
EXPECTATIONS AND
ANY FOLLOW-UP)
Your work schedule is 8:00 to 4:30, Monday through Friday. You are expected to be at work on time according to the established schedule. In order to assess your progress in resolving this issue, we will meet each month to review your attendance record. Our first meeting is scheduled for January 13, 2003.
(CONSEQUENCE OF
FUTURE BEHAVIOR)
Failure to report to work on time in the future will result in further disciplinary action up to and including suspension without pay and/or discharge from the
University.
(ACKNOWLEDGEMENT
OF RECEIPT)
A copy of this letter will be placed in your permanent personnel file in Human
Resource Services. Please sign in the space provided below to acknowledge that you received a copy.
________________________________
Employee
Date
________________________________
Supervisor
Date