Assesment

Unit two: Principles of providing administrative services

Assessment

You should use this file to complete your Assessment.
• The first thing you need to do is save a copy of this document, either onto your computer or a disk
• Then work through your Assessment, remembering to save your work regularly
• When you’ve finished, print out a copy to keep for reference
• Then, go to www.vision2learn.com and send your completed Assessment to your tutor via your My Study area – make sure it is clearly marked with your name, the course title and the Unit and Assessment number.

Please note that this Assessment document has 9 pages and is made up of 9 Sections.

Name:

Section 1 – Understand how to make and receive telephone calls

1. Complete the table below with descriptions of at least two different features of a telephone system and how / when they would be used.

|Feature |How / when used |
|1. On hold |This feature is used to hold incoming calls |
| |This feature will be use while the correct recipient of the call is |
| |located |
| |This feature is used by pressing the hold button while getting the |
| |right person extension number and check if the person is available |
|2.Transfer |This feature enables you to transfer a call to another extension |
| |This feature will be use when someone doesn’t know