Preview

OCR level 2 UNIT 207 use electronic messaging systems

Good Essays
Open Document
Open Document
1114 Words
Grammar
Grammar
Plagiarism
Plagiarism
Writing
Writing
Score
Score
OCR level 2 UNIT 207 use electronic messaging systems
1.1 Describe the main types of electronic message systems
Two of the main types of electronic message systems are as follows:
E-mails, these work by the message leaving your inbox, it is then transferred to a number of servers before it reaches the other persons inbox. During this time it passes through a few servers, some of which save the email for future reference, faxes are another type of electrical message system, this works by drawing the documents through it, scanning them and saving digital images into memory. The machine dials the number, waits for acknowledgment from the fax machine on the other end then transfers the images using different frequency tones to translate varying shades of dark and light.

1.2 describe the different features of electronic message systems
Emails are more superior then Faxes as you can attach things, and they can be used for a variety of things. Signing up to websites, they can also be used for video conferencing. You are not limited to how long the email is you are sending, however when you are using a fax machine you are charged by how many pages you send. This can be costly if it is used on a regular basis, whereas emails are free and readily available.

1.3 Explain the purpose of keeping an electronic message system up to date?
The purpose of keeping an electronic message system up to date is that we know which messages we dealt with also to avoid miscommunication. It also allows you to have more clear view at other messages. For example every day when I’m coming to work I’m checking my emails and as soon as I reply or finish reading and it’s not important I will remove it from my inbox so it is free from unwanted messages. This will then be filed away into the appropriate subfolder. This is then held on file if it needs to be looked at in the future for some reason.

1.4 Describe how to use an electronic message system to check and delete or discard messages?
To answer this question I will be using an

You May Also Find These Documents Helpful

  • Better Essays

    Effective communication is vital to the smooth running of a business and various methods of communication are used within a business environment to achieve this. Each form has various benefits to communicate effectively to their designated target audience. When communication is carried out properly it means the sender and receiver both correctly obtain the same information. Each form of communication will be chosen to which is applicable to the situation for example for a one-to-one/ team meeting will be best carried out face-to-face as it is the most effective way to make sure a point is understood properly, as it is a lot more personal and professional. Whereas if a company wants to distribute a monthly newsletter, this wouldn't need to be as personal as a face to face, it could be carried out over email. Therefore this wouldn't mean a employee would have to take time out of work and the messages can be sent on a large scale without taking much time to process.…

    • 951 Words
    • 4 Pages
    Better Essays
  • Good Essays

    There are different types of electronic message systems and therefore they have different features for example, a telephone allows for instant voice communication and has a feature known as ‘call forwarding’ this allows you to transfer any incoming or current calls to a different telephone. They also have a feature known as ‘voicemail’ this is a feature which allows you to receive messages even when you are away from the telephone, the machine records the voice message and enables you to play it back with the option to save the message, pass it to another user or to discard of it. Portable telephones also have extensive features e.g. Internet access. Email is another electronic message system which has various different features such as the ‘address book’ this feature allows users to add contacts email addresses etc. Recipients can then be attached to an email quickly through typing their name into the address book. The…

    • 869 Words
    • 3 Pages
    Good Essays
  • Good Essays

    4) What actions must you take before and after the message is delivered to ensure that it was received as intended?…

    • 595 Words
    • 3 Pages
    Good Essays
  • Satisfactory Essays

    Exercise 1 Nt1310

    • 269 Words
    • 2 Pages

    o Fax Machines: Fax machines are in a data network. Fax machines transmit mainly through landline phones. Recently, they also send through Voice Over Internet Protocol (VOIP.)…

    • 269 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Fax Machines – When a fax is sent it immediately gets digitized and packaged in secure TCP packets and sent, they also use an analog data signal.…

    • 619 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Cnt 4513 Study Guild

    • 578 Words
    • 3 Pages

    Mail Access Protocols: POP3 (maintain state within session, but not across sessions), IMAP (allows folder functions, maintain states across sessions), Web-based E-mail (HTTP)…

    • 578 Words
    • 3 Pages
    Satisfactory Essays
  • Good Essays

    Nt1310 Unit 9

    • 474 Words
    • 2 Pages

    D) Email - also known, as Electrical Mail is mail sent from one computer to another.…

    • 474 Words
    • 2 Pages
    Good Essays
  • Satisfactory Essays

    Emails can be used to send information to individuals or a whole company, there are many different facilities within email software that can ensure the recipient has read the email this is important if the email contained time critical information. Also as email can be used as a legal form of communication it can be used to send contractual information and purchase orders.…

    • 436 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    To using telephone is more easily to pass message to others when you need to, without going to their house or workplace. It is very good to be use in a business employment. For example: if you working in a Reception, then you will always need to pass message around to others staff. You cannot be available go around the building to tell them, because you will always need to be in the reception. Telephone would be the most easily way for you to pass the messages to them, or you can also use e-mail, if they not available to answer the telephone. You need to make sure you deliver the message as soon as possible to others, because it would be some important information or messages they has been waiting for all day.…

    • 799 Words
    • 4 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Unit 204: Outcomes 1.1

    • 509 Words
    • 3 Pages

    Emails – These provide a form of instant written communication, over long distances which allow for other forms of communication, such as spreadsheets and documents, to be…

    • 509 Words
    • 3 Pages
    Satisfactory Essays
  • Good Essays

     Business Email – Email is now taken over from Faxes to being the fastest way for businesses to communicate with each other. Businesses use this because no matter what is said it is still seen as legally binding, like a letter would.…

    • 1887 Words
    • 8 Pages
    Good Essays
  • Good Essays

    While as emails, texts ,faxes, letters will be used for any other inquiries like tech meetings, trainings and if a piece of equipment needs repairing. Also spreadsheets are used as a communication method by providing information like stock level of…

    • 512 Words
    • 3 Pages
    Good Essays
  • Good Essays

    In this unit I will be required to write a report of the types of communication used within a business. Effective communication is an essential part of a successful business. Communication involves the transmission of information from one place or one person to another; this is because the information is communicated in the form of a message. There are two main forms of business communication:…

    • 1554 Words
    • 7 Pages
    Good Essays
  • Better Essays

    Signal Theory

    • 1153 Words
    • 5 Pages

    When data is sent over a network, it can either be through a wired or a wireless technology. The data is sent over a network using electric pulses.…

    • 1153 Words
    • 5 Pages
    Better Essays
  • Powerful Essays

    Health Care Communication

    • 1854 Words
    • 8 Pages

    E-mail communication is an electronic mail system that allows almost instant written messages to be sent to the receiver (Merriam-Webster, 2011). Even though e-mail is an electronic form of communication, it creates a written record of the communication. Written records are valuable with health care communications, and e-mail communication…

    • 1854 Words
    • 8 Pages
    Powerful Essays