Plan and checklist for a golf tournement
I have chosen to do a golf tournament
Here is my plan and checklist
First Things to be done
• Set up a tournament committee
• Choose the date for the tournament and secure the course you wish to use. Set up the date with the tournament committee.
• Sign a contract with golf Club manager that goes over proposed tournament details (ex. number of players, format, food and beverage options, etc.)
• Leave a Deposit if necessary
• Work out a budget
6-8 Weeks before the event
• Determine Staff and Volunteer needs and duties
• Determine Merchandise Needs for tournament (i.e. - prizes for winners, tee prizes, goodie bags etc.)
• Order Signs and Banners
• Finalise all Food & Beverage options (don't forget staff and volunteers)
• Finalise Budget:
Expenses: Cost for use of golf course and the cost per golfer or per team , Food and Beverage costs ,Prizes for winners, Signage, Beverage cart driving around golf course
Income: Sponsorship contribution, Entry fees by teams/golfers, Entry fee for spectators, Beverage cart sales, Photographs of golfers/teams
7-10 Days before the event
• Meet with Tournament Sales Director to finalise tournament details. This includes updated number of players signed up. Will also need to meet with the appropriate golf course personnel that will be assisting with the tournament. 2-3 Days before the event
• Finalise all tournament details with both the Tournament Coordinator & the appropriate golf course personnel.
• Provide a neatly typed players list to the Tournament Coordinator and/or the golf course. One Day before the event
• Provide any player changes to the golf course
• Finalise any last minute details
Day of the tournament
• Allow ample amount of time for registration and setup. A good rule of thumb is to arrive at least an hour and a half before the tournament starts (dependent upon registration time and number of players).
• Communicate any last minute details and/or changes
• Payment for the tournament
Here is my plan and checklist
First Things to be done
• Set up a tournament committee
• Choose the date for the tournament and secure the course you wish to use. Set up the date with the tournament committee.
• Sign a contract with golf Club manager that goes over proposed tournament details (ex. number of players, format, food and beverage options, etc.)
• Leave a Deposit if necessary
• Work out a budget
6-8 Weeks before the event
• Determine Staff and Volunteer needs and duties
• Determine Merchandise Needs for tournament (i.e. - prizes for winners, tee prizes, goodie bags etc.)
• Order Signs and Banners
• Finalise all Food & Beverage options (don't forget staff and volunteers)
• Finalise Budget:
Expenses: Cost for use of golf course and the cost per golfer or per team , Food and Beverage costs ,Prizes for winners, Signage, Beverage cart driving around golf course
Income: Sponsorship contribution, Entry fees by teams/golfers, Entry fee for spectators, Beverage cart sales, Photographs of golfers/teams
7-10 Days before the event
• Meet with Tournament Sales Director to finalise tournament details. This includes updated number of players signed up. Will also need to meet with the appropriate golf course personnel that will be assisting with the tournament. 2-3 Days before the event
• Finalise all tournament details with both the Tournament Coordinator & the appropriate golf course personnel.
• Provide a neatly typed players list to the Tournament Coordinator and/or the golf course. One Day before the event
• Provide any player changes to the golf course
• Finalise any last minute details
Day of the tournament
• Allow ample amount of time for registration and setup. A good rule of thumb is to arrive at least an hour and a half before the tournament starts (dependent upon registration time and number of players).
• Communicate any last minute details and/or changes
• Payment for the tournament