Unit five: Principles of supporting business events
Section 1 – Understand how to support the organisation of a business event
1. When organising a business event, describe the range of support activities that may be required.
The organisation of a business event can be the difference between the occasion being a success or a failure. To ensure it will be an expedient exercise it is important to ensure that the people organising the event know what their duties are and the timeframe that things should be done by.
By ensuring that you have the appropriate people to support the planning of the event, you are more likely to have a successful outcome.
A range of support activities that may need to be considered are:
Arranging a Speaker – this is imperative to the success of an event such as a conference or seminar as the speaker will be the focus of the event. Arranging for them to be able to attend is vital. This includes checking their availability, and their fee, and also whether they require any assistance with transport, accommodation etc.
Organising a Venue – this is vital. Even if the event is being held within the company building, the room may still need to be booked.
Accommodation Requirements – If any of the attendees are coming from further afield, they may need accommodation to stay in for the duration of the event. As part of the planning of the event, it may be required for this accommodation to be booked or for information on accommodation nearby to be sent to the attendees.
Organising Transport – Taxis, trains, coaches etc. may need to be arranged for attendees staying in nearby hotels.
Arranging Refreshments – Refreshments for the event will need to be arranged, whether it is simply tea and coffee, or booking a caterer. Any special dietary requirements of people attending should also be noted.
Documentation – It will be essential that all documentation for the event is in place to distribute to the attendees. This could be itineraries, conference packs, and promotional
1. When organising a business event, describe the range of support activities that may be required.
The organisation of a business event can be the difference between the occasion being a success or a failure. To ensure it will be an expedient exercise it is important to ensure that the people organising the event know what their duties are and the timeframe that things should be done by.
By ensuring that you have the appropriate people to support the planning of the event, you are more likely to have a successful outcome.
A range of support activities that may need to be considered are:
Arranging a Speaker – this is imperative to the success of an event such as a conference or seminar as the speaker will be the focus of the event. Arranging for them to be able to attend is vital. This includes checking their availability, and their fee, and also whether they require any assistance with transport, accommodation etc.
Organising a Venue – this is vital. Even if the event is being held within the company building, the room may still need to be booked.
Accommodation Requirements – If any of the attendees are coming from further afield, they may need accommodation to stay in for the duration of the event. As part of the planning of the event, it may be required for this accommodation to be booked or for information on accommodation nearby to be sent to the attendees.
Organising Transport – Taxis, trains, coaches etc. may need to be arranged for attendees staying in nearby hotels.
Arranging Refreshments – Refreshments for the event will need to be arranged, whether it is simply tea and coffee, or booking a caterer. Any special dietary requirements of people attending should also be noted.
Documentation – It will be essential that all documentation for the event is in place to distribute to the attendees. This could be itineraries, conference packs, and promotional