Unit Five: Principles of Supporting Business Events
Section 1 – Understand how to support the organisation of a business event
1. When organising a business event, describe the range of support activities that may be required.
When you are arranging an event there are a number of different factors that need to be covered to ensure that your event is successful, in the lead up to the event the following will need to be arranged:
• Organising a venue: You will need to look for a suitable venue, ensure that your chosen venue is cost-effective and suitable for your type of event.
• Equipment: Getting the appropriate equipment and determine the appropriate size example: PA systems, computers and screens for any PowerPoint presentations stages and portable toilets.
• Sending out invitation: Contacting attendees and inviting them to the event.
• Preparing documentation: This could include things such as: promotional brochures, invitations, menus and conference packs in order to give the participants an opportunity to interact and exchange information and ideas about a topic.
• Refreshments: Depending on the type of event and the time that it is being held refreshments could be anything from teas and coffees or a whole meal.
• Arranging for a speaker or host: Depending on the type of event such as a conference or seminar, the speaker is usually the focal point of the whole event you will need to check the speakers availability and fees and arrange for them to attend.
2. Complete the table below by identifying two ways of providing support before, during and after a business event.
Before During After
1. Booking event venues
1. Meeting and greeting attendees
1. Writing up minutes from your notes
2.Sending out invitation
2.Giving out name badges and signing people in
2. Analyse feedback received from attendees
Section 2 – Understand the purpose of displaying professional and helpful behaviour whilst supporting a business
1. When organising a business event, describe the range of support activities that may be required.
When you are arranging an event there are a number of different factors that need to be covered to ensure that your event is successful, in the lead up to the event the following will need to be arranged:
• Organising a venue: You will need to look for a suitable venue, ensure that your chosen venue is cost-effective and suitable for your type of event.
• Equipment: Getting the appropriate equipment and determine the appropriate size example: PA systems, computers and screens for any PowerPoint presentations stages and portable toilets.
• Sending out invitation: Contacting attendees and inviting them to the event.
• Preparing documentation: This could include things such as: promotional brochures, invitations, menus and conference packs in order to give the participants an opportunity to interact and exchange information and ideas about a topic.
• Refreshments: Depending on the type of event and the time that it is being held refreshments could be anything from teas and coffees or a whole meal.
• Arranging for a speaker or host: Depending on the type of event such as a conference or seminar, the speaker is usually the focal point of the whole event you will need to check the speakers availability and fees and arrange for them to attend.
2. Complete the table below by identifying two ways of providing support before, during and after a business event.
Before During After
1. Booking event venues
1. Meeting and greeting attendees
1. Writing up minutes from your notes
2.Sending out invitation
2.Giving out name badges and signing people in
2. Analyse feedback received from attendees
Section 2 – Understand the purpose of displaying professional and helpful behaviour whilst supporting a business