Plan and Organise an event
Plan and organise an event (320)
The purpose and benefits of planning an event are to ensure the event runs smoothly and to plan. In doing so you can ensure that time and cost are used effectively by all the people involved in the event by communicating to those involved throughout the planning stage. When planning an event I ensure I start the planning well in advance so that I have the opportunity to be thorough thus ensuring the event runs smoothly and to plan.
The role of the event organiser is to manage the event. This will start at the planning stage which is the first part of organising any event, through to the delivery of the event. At the planning stage I would need to set out key objectives for the event. These can then be delivered in a brief to those involved in the organisation of the event. By doing so I can then gain agreement from those involved. I would also agree a budget for the event at this stage.
Events can vary in size and type but all require control and monitoring for risks. The type of risks involved could be:
Safety – if there are any hazards were the event is being held. If more people attend than expected and the venue is too small, then there could be a risk of injury
Using the example above there could also be a risk of not having enough materials, refreshments, etc
Adverse weather conditions (if an outside event). This could pose a potential risk of the event not being held
Other projects I am working on limiting my time to focus on the event. The potential risk would be not completing on time and to a high standard
When planning an event it is always beneficial to carry out a risk assessment process. This will in turn identify any potential risks, the level of the risk, and then help to eliminate or minimise the risk.
The purpose of a contingency plan for an event is to have a back up in place in the event of something unexpected happening. If the first plan fails, a secondary backup (contingency
The purpose and benefits of planning an event are to ensure the event runs smoothly and to plan. In doing so you can ensure that time and cost are used effectively by all the people involved in the event by communicating to those involved throughout the planning stage. When planning an event I ensure I start the planning well in advance so that I have the opportunity to be thorough thus ensuring the event runs smoothly and to plan.
The role of the event organiser is to manage the event. This will start at the planning stage which is the first part of organising any event, through to the delivery of the event. At the planning stage I would need to set out key objectives for the event. These can then be delivered in a brief to those involved in the organisation of the event. By doing so I can then gain agreement from those involved. I would also agree a budget for the event at this stage.
Events can vary in size and type but all require control and monitoring for risks. The type of risks involved could be:
Safety – if there are any hazards were the event is being held. If more people attend than expected and the venue is too small, then there could be a risk of injury
Using the example above there could also be a risk of not having enough materials, refreshments, etc
Adverse weather conditions (if an outside event). This could pose a potential risk of the event not being held
Other projects I am working on limiting my time to focus on the event. The potential risk would be not completing on time and to a high standard
When planning an event it is always beneficial to carry out a risk assessment process. This will in turn identify any potential risks, the level of the risk, and then help to eliminate or minimise the risk.
The purpose of a contingency plan for an event is to have a back up in place in the event of something unexpected happening. If the first plan fails, a secondary backup (contingency