The Biometric Attendance Recording and Payroll System
CHAPTER I
INTRODUCTION
1.1 Statement of the problem
In any company, it is very important to monitor the employee’s attendance or time for accurate payroll and discipline. Some companies and schools are using manual punch card to record the employee’s attendance while others are still using logbook. Traditionally, such information would be gathered on a site by site basis and transmitted by either manual or electronic means, to a central point where payroll would then be processed and other reports prepared. Oftentimes, the information was outdated by the time it arrived, delaying payroll preparation and requiring numerous employees to complete just that one task.
Based on observation, Universidad de Manila is currently using the punch card machine and log book for time and attendance data tracking. But these systems are inaccurate and are less secured. These also have the following time keeping problems:
1. Lost card/ logbook
- Misplacement by the time keeper.
- Pages of logbook are crumpled and torn apart.
2. Buddy punching
-Proxy attendance for others
3. Manual encoding of attendance to payroll programs and other frauds.
2. Current State of Technology
Pens and big notebook are usually used in logbook system. Employees will simply write down their names, time they log-in and signatures as their attendance. When the time of work is done or employees had to leave from their work because of an emergency, they will just write the time-out for completing their attendance for the day. While in punch card machine, the employees simply insert the time card or punch card into a slot on the Bundy clock. When the time card hit a contact at the rear of the slot of the clock, the machine could print day and time information on the card. Using this, employees can easily do the proxy attendance for others. Especially the
INTRODUCTION
1.1 Statement of the problem
In any company, it is very important to monitor the employee’s attendance or time for accurate payroll and discipline. Some companies and schools are using manual punch card to record the employee’s attendance while others are still using logbook. Traditionally, such information would be gathered on a site by site basis and transmitted by either manual or electronic means, to a central point where payroll would then be processed and other reports prepared. Oftentimes, the information was outdated by the time it arrived, delaying payroll preparation and requiring numerous employees to complete just that one task.
Based on observation, Universidad de Manila is currently using the punch card machine and log book for time and attendance data tracking. But these systems are inaccurate and are less secured. These also have the following time keeping problems:
1. Lost card/ logbook
- Misplacement by the time keeper.
- Pages of logbook are crumpled and torn apart.
2. Buddy punching
-Proxy attendance for others
3. Manual encoding of attendance to payroll programs and other frauds.
2. Current State of Technology
Pens and big notebook are usually used in logbook system. Employees will simply write down their names, time they log-in and signatures as their attendance. When the time of work is done or employees had to leave from their work because of an emergency, they will just write the time-out for completing their attendance for the day. While in punch card machine, the employees simply insert the time card or punch card into a slot on the Bundy clock. When the time card hit a contact at the rear of the slot of the clock, the machine could print day and time information on the card. Using this, employees can easily do the proxy attendance for others. Especially the