Unit 18 - managing a business event 
Managing a Business
Event
Rebecca Martin – 142786
Unit 18 – Task 1
Criterion Reference – P1, P2, M1
Introduction
In this PowerPoint I will be describing the role of an event organiser and what skills are needed to run and plan a successful event.
An overview of the importance of following organisational and legal procedures when organising and event will also be given with an explanation of how these procedures can affect the planning of an event. The Role of an Event Organiser
An event organiser is responsible for the production and management of an event from conception through to completion. There are many activities in which the event organiser will have to fulfil such as:
Liaising with clients in order to gain their needs and wants for the event
Produce, agree and manage a budget for the event
Select, book and manage the venue of the event
Marketing and promoting the event
Ensure that all insurance, legal and health and safety obligations are being adhere to
Skills for Success
An event organiser needs to have many skills in order to successfully plan and run an event. They need good project management skills, such as;
Clear and concise communication
Excellent organisational skills
Attention to detail
Know how to motivate people
Understanding of the customers and stakeholders
Be assertive
Understand specific planning tools (Gantt charts, risk assessments)
Understand logistics (room layouts, capacity)
Problem solving
Excellent monitoring and evaluating skills
Importance of following organisational procedures
What are organisational procedures?
A confidentiality policy
How to book
Marketing approval
How much notice is to be given to cancel
Whether there is a cancellation fee
How much deposit is required
Clearing at the close of the event
Importance of following legal procedures What are the legal procedures?
The Data Protection Act 1998
Health and Safety at Work
Event
Rebecca Martin – 142786
Unit 18 – Task 1
Criterion Reference – P1, P2, M1
Introduction
In this PowerPoint I will be describing the role of an event organiser and what skills are needed to run and plan a successful event.
An overview of the importance of following organisational and legal procedures when organising and event will also be given with an explanation of how these procedures can affect the planning of an event. The Role of an Event Organiser
An event organiser is responsible for the production and management of an event from conception through to completion. There are many activities in which the event organiser will have to fulfil such as:
Liaising with clients in order to gain their needs and wants for the event
Produce, agree and manage a budget for the event
Select, book and manage the venue of the event
Marketing and promoting the event
Ensure that all insurance, legal and health and safety obligations are being adhere to
Skills for Success
An event organiser needs to have many skills in order to successfully plan and run an event. They need good project management skills, such as;
Clear and concise communication
Excellent organisational skills
Attention to detail
Know how to motivate people
Understanding of the customers and stakeholders
Be assertive
Understand specific planning tools (Gantt charts, risk assessments)
Understand logistics (room layouts, capacity)
Problem solving
Excellent monitoring and evaluating skills
Importance of following organisational procedures
What are organisational procedures?
A confidentiality policy
How to book
Marketing approval
How much notice is to be given to cancel
Whether there is a cancellation fee
How much deposit is required
Clearing at the close of the event
Importance of following legal procedures What are the legal procedures?
The Data Protection Act 1998
Health and Safety at Work