BSBADM502B Manage meetings 2
What are the different types of formal meetings that might be held in a workplace and what purpose do they serve?
- Board meetings
Information on current organisational status
- Staff meetings
Productivity, current procedures and changes in procedures
- Union meetings
Ensure all staff know their rights in the workplace
- Occupational health and safety meetings
For staff and OH&S officials to ensure organisation is running safely and within compliances
How do you ensure that the formal meetings you organise are productive and effective, not simply time-wasters?
- Clearly identify the purpose of the meeting
- Identify major points and topics to be discussed before the meeting
- Also by staying on track and bringing it back to topic throughout the meeting.
How could you determine the items that will be included on an agenda and how could you distribute agendas to the relevant personnel? Does this result in meetings that achieve their intended purpose? Explain and give examples to support your answer.
You can determine what must be included on an agenda by its relevance and importance to the organisation, including staff in this process. Distribution of the agenda should occur before the meeting time, allowing for those who cannot attend to say so. This can be done electronically, through pigeon holes or delivered straight to the attendee. Depending on the required attendance depends on if the meeting will need to rescheduled due to lack of attendance. This ensures that the meeting does not become a time waster and relevant information is brought to the relevant employees.
For example a meeting for all staff about the OH&S on a production line would be pointless to those who work in sales only. Making it a time waster for those who work in sales.
You are about to hold a meeting for the management team in an organisation. A number of productivity problems/ issues need to be discussed and you have asked one of the managers to prepare a presentation (which
- Board meetings
Information on current organisational status
- Staff meetings
Productivity, current procedures and changes in procedures
- Union meetings
Ensure all staff know their rights in the workplace
- Occupational health and safety meetings
For staff and OH&S officials to ensure organisation is running safely and within compliances
How do you ensure that the formal meetings you organise are productive and effective, not simply time-wasters?
- Clearly identify the purpose of the meeting
- Identify major points and topics to be discussed before the meeting
- Also by staying on track and bringing it back to topic throughout the meeting.
How could you determine the items that will be included on an agenda and how could you distribute agendas to the relevant personnel? Does this result in meetings that achieve their intended purpose? Explain and give examples to support your answer.
You can determine what must be included on an agenda by its relevance and importance to the organisation, including staff in this process. Distribution of the agenda should occur before the meeting time, allowing for those who cannot attend to say so. This can be done electronically, through pigeon holes or delivered straight to the attendee. Depending on the required attendance depends on if the meeting will need to rescheduled due to lack of attendance. This ensures that the meeting does not become a time waster and relevant information is brought to the relevant employees.
For example a meeting for all staff about the OH&S on a production line would be pointless to those who work in sales only. Making it a time waster for those who work in sales.
You are about to hold a meeting for the management team in an organisation. A number of productivity problems/ issues need to be discussed and you have asked one of the managers to prepare a presentation (which