Miss: Meeting and Chair
CU696 – Take Minutes
1 – Understand the task of taking minutes at meeting
1.1 Describe the purpose of meetings
The purpose of meetings is so that organisations can communicate information to others, with their own organisation or other outside organisations.
Meetings can be used in different ways and can have different agenda’s to others. They can be used to inform, seek ideas, clarification, resolve problems, discuss proposals, settle disputes and take decisions.
1.2 Describe legal organisational requirements that may apply to minute taking
When I am taking minutes I like to make sure that I am ready to follow all requirements by writing myself a list of reminders. For example; title, time, date, place of meeting, names of attendees, apologies, visitor, items, actions required and next meeting date.
This ensures that I don’t miss any legal or organisational procedures off and that I can then concentrate on getting the minutes accurate.
The minutes must also be correct as it is a legal requirement and there should be no false input included into the minutes.
I agree the agenda with the chair and also have the minutes signed off in next meeting once all attendees have agreed on the summary of the minutes.
1.3 Explain the purpose of minutes as an accurate record of discussions and decisions Once I’ve took minutes in a meeting, I like to go through them and type them up in a presentable manner so that it a person, whether or not at the meeting could read and understand them fully.
From past experiences, regularly people at the meeting have forgotten details and have referred back to the minutes that were taken. This way everyone has a personal recorded of what took place in the meeting and discussions and decisions can be put into action correctly with everybody on the same page.
1.4 Describe the purpose of documents and terms that are commonly used in meetings
There are three commonly used
1 – Understand the task of taking minutes at meeting
1.1 Describe the purpose of meetings
The purpose of meetings is so that organisations can communicate information to others, with their own organisation or other outside organisations.
Meetings can be used in different ways and can have different agenda’s to others. They can be used to inform, seek ideas, clarification, resolve problems, discuss proposals, settle disputes and take decisions.
1.2 Describe legal organisational requirements that may apply to minute taking
When I am taking minutes I like to make sure that I am ready to follow all requirements by writing myself a list of reminders. For example; title, time, date, place of meeting, names of attendees, apologies, visitor, items, actions required and next meeting date.
This ensures that I don’t miss any legal or organisational procedures off and that I can then concentrate on getting the minutes accurate.
The minutes must also be correct as it is a legal requirement and there should be no false input included into the minutes.
I agree the agenda with the chair and also have the minutes signed off in next meeting once all attendees have agreed on the summary of the minutes.
1.3 Explain the purpose of minutes as an accurate record of discussions and decisions Once I’ve took minutes in a meeting, I like to go through them and type them up in a presentable manner so that it a person, whether or not at the meeting could read and understand them fully.
From past experiences, regularly people at the meeting have forgotten details and have referred back to the minutes that were taken. This way everyone has a personal recorded of what took place in the meeting and discussions and decisions can be put into action correctly with everybody on the same page.
1.4 Describe the purpose of documents and terms that are commonly used in meetings
There are three commonly used