UNIT 5 ASSESMENT TOOL 2 All Questions
UNIT 5 ASSESMENT TOOL 2 Q1
Why is it important to create a meeting agenda that reflects the style and structure of the meeting and to send it, together with any papers, to all participants? What items should be included on an agenda?
The reason it is important to create and send a meeting agenda that reflects the style and structure of the meeting with other necessary documents. This is because it will bring out a positive outcome to the meeting should the agenda be set out correctly and effectively for the meeting it is composed for.
Some components of the agenda that should be structured and styled specifically for the meeting are:
The purpose of the meeting
Meeting location, date and time details
Details of chairperson, minute taker and participants
Meeting program for the day of presentations, breaks, time frames and discussions so all participants can prepare themselves for the day
Proof read and approved agenda
Design and logo
Storage, access and deliver methods
A structured agenda should also include any relevant documents that should be reviewed before the meeting as to not waste time at the meeting and ensure all participants are prepared with the knowledge they need and confidence to provide ideas and make decisions.
Types of relevant documents are: internal reports, budgets, sales and finance documents, invoices and client reports and contracts, statistic research and letters.
UNIT 5 ASSESMENT TOOL 2 Q2
What are the attributes of an effective and efficient meeting? What are the responsibilities of the chairperson in a meeting?
The effectiveness and efficiency of a meeting is determined by the success of managing the meeting in accordance with business standards, policies and procedures and exceeding to complete all agenda details as planned.
Attributes to contribute to the efficiency and effectiveness of a meeting are:
Confirm who is to attend or the amount of participants required
Choose a Chairperson appropriate for the participants and managing
Why is it important to create a meeting agenda that reflects the style and structure of the meeting and to send it, together with any papers, to all participants? What items should be included on an agenda?
The reason it is important to create and send a meeting agenda that reflects the style and structure of the meeting with other necessary documents. This is because it will bring out a positive outcome to the meeting should the agenda be set out correctly and effectively for the meeting it is composed for.
Some components of the agenda that should be structured and styled specifically for the meeting are:
The purpose of the meeting
Meeting location, date and time details
Details of chairperson, minute taker and participants
Meeting program for the day of presentations, breaks, time frames and discussions so all participants can prepare themselves for the day
Proof read and approved agenda
Design and logo
Storage, access and deliver methods
A structured agenda should also include any relevant documents that should be reviewed before the meeting as to not waste time at the meeting and ensure all participants are prepared with the knowledge they need and confidence to provide ideas and make decisions.
Types of relevant documents are: internal reports, budgets, sales and finance documents, invoices and client reports and contracts, statistic research and letters.
UNIT 5 ASSESMENT TOOL 2 Q2
What are the attributes of an effective and efficient meeting? What are the responsibilities of the chairperson in a meeting?
The effectiveness and efficiency of a meeting is determined by the success of managing the meeting in accordance with business standards, policies and procedures and exceeding to complete all agenda details as planned.
Attributes to contribute to the efficiency and effectiveness of a meeting are:
Confirm who is to attend or the amount of participants required
Choose a Chairperson appropriate for the participants and managing