Overtime Cost And Hours

Analyze Overtime Cost and Hours. The task I was assigned consisted of compiling GPA’s overtime cost and hours by the divisions overseen by each Assistant General Manager (GM). The four divisions are the following: AGMO for operations, AGMA for administration, AGMET for engineering and technology, and the Chief Financial Officer division for the budget, accounting, and revenue assurance sections. After classifying the overtime cost and hours into their assigned divisions, I had to evaluate how much of GPA’s overtime budget has been used as of the month of May. In addition, I also had to project the total overtime cost at the end of the fiscal year using the average of the 17 PPEs (Pay Period Ending).
Categorize Policies and Procedures. This
This week, I also had to analyze the inventory level and quarterly trend of one of GPA’s warehouses. I was assigned with the Dededo Warehouse which is divided into eight divisions: T&D Warehouse, Transformer, Marbo CT, Macheche CT, Water System, T&D Meters, Dededo CT, and Dededo Diesel. I had to use a pivot table to divide the inventories accordingly and analyzed them from there. Some of the inventories they maintain here include poles, fuel filters, gaskets, cables, transformers, bolts, etc. According to my supervisor, maintaining enough inventory of these items is important in GPA’s daily operations but most especially in the event of natural disasters or power outages. However, having too much inventory is also unfavorable because this means that cash is tied up and cannot be used for other things.
Update and Reconcile Bid Bond Deposit List. My first project after moving to the accounts payable (AP) section was to work on the AP’s bid bond deposit list. This list comprises of the accruals for merchandise, contracts, or projects that have been invoiced by their vendors after GPA’s books have been closed. I was tasked to update this list and reconcile it using the vendors’ bid
For the policy and procedure categorization, I had to ask for my supervisor’s help in determining which division some of the policies and procedures fall under. There were some that originated from more than one division so I needed more guidance on those. I also received training from the AP supervisor regarding the use of the JD Edwards software which they use when accounting for the invoices from vendors/contractors. The task assigned to me in the AP section was manageable. However, since I did not have access to the AP’s software yet, it was difficult to complete the bid receipt reconciliation without asking too much help from my supervisor when I needed to verify the transactions.
3. Discuss the experience you received this week.
Overall, I have learned a lot this week regarding the AP and AR division’s operations and policies. I learned the importance of reconciliation in checking for data accuracy to avoid any discrepancies and fraud from occurring. Moreover, I learned the importance of the policies put in place which guide the successful operation of a company. At GPA, if there are no policies established regarding an issue, they refer to the Guam law next and, if necessary, they consult the federal law