Record Control Management
In the small, medium, and large facilities there are some similarities and differences in
circulation, tracking, and security measures. The majority of small facilities are still using
paper charts and most of these facilities have a need for circulation and have different l
locations for their charts. These small facilities also have problems with having the wrong
papers in the patient’s charts and having misplaced papers. Most of the small facilities
keep their patients charts locked and secured. If these small facilities lose a chart they
really have no way to replace them since they are on paper and not electronic. As far as
the patients that no longer visit the facility they usually have them destroyed after so many
years or they are in an archive.
In the medium size facilities there is a mixture of paper charts and electronic charts.
The medium facilities that use electronic charts do not have a need for circulation or do
not have different locations for their charts. The medium facilities that have charts have
different locations for their charts and have a need to circulate. These medium facilities
have problems with misplaced charts, lost papers, or coding/billing problems. The facilities
that still use paper charts have them locked up and the ones that use electronic charts have
them password protected. The medium facilities keep their patients privacy by upholding
the HIPAA laws or having the charts where no one can see them. Most medium facilities
that use electronic records do not lose their patients chart since they have them on
computers, the ones that still use paper charts are more likely to lose the patients charts
and have a harder time reproducing them. When patients no longer visit the facilities that
have electronic records they usually archived and the ones that still use paper charts have
them shredded or stored on the offsite storage.
With the
circulation, tracking, and security measures. The majority of small facilities are still using
paper charts and most of these facilities have a need for circulation and have different l
locations for their charts. These small facilities also have problems with having the wrong
papers in the patient’s charts and having misplaced papers. Most of the small facilities
keep their patients charts locked and secured. If these small facilities lose a chart they
really have no way to replace them since they are on paper and not electronic. As far as
the patients that no longer visit the facility they usually have them destroyed after so many
years or they are in an archive.
In the medium size facilities there is a mixture of paper charts and electronic charts.
The medium facilities that use electronic charts do not have a need for circulation or do
not have different locations for their charts. The medium facilities that have charts have
different locations for their charts and have a need to circulate. These medium facilities
have problems with misplaced charts, lost papers, or coding/billing problems. The facilities
that still use paper charts have them locked up and the ones that use electronic charts have
them password protected. The medium facilities keep their patients privacy by upholding
the HIPAA laws or having the charts where no one can see them. Most medium facilities
that use electronic records do not lose their patients chart since they have them on
computers, the ones that still use paper charts are more likely to lose the patients charts
and have a harder time reproducing them. When patients no longer visit the facilities that
have electronic records they usually archived and the ones that still use paper charts have
them shredded or stored on the offsite storage.
With the
References: Reading material from Axia University, chapter 6 of Essentials of Health Information Management: Principles and Practices Interview Data Thread from week 4. From students in class HCR/210