Routine Informative Message
VERSION 1
Date: October 1, 20xx
To: Employees of Midsize Company
From: Herman Bartleby, Publications Director
Subject: Newsletter announcement
Midsize Company is excited to announce that beginning January 15 you will be submitting articles directly into the newsletter.
1. We will no longer be using the services of TypOGraphics for the design and typesetting of our newsletter.
2. Once you have been trained on the new desktop publishing software, At My Desk, you will be given access to the newsletter site on the intranet, and you may begin submitting articles directly into the newsletter. Chris Jones, my new assistant, will provide the training. As of January 15, you will be required to submit all articles electronically.
3. To submit an article electronically, go to the newsletter site on the intranet and click on that month’s newsletter. You will see a list of articles with page numbers. Go to the page given for your article, find the space for that article on the page, and paste your article into the space. If the article is too long, you may cut it, beginning with the least important information. Save the deleted sections in a separate file for future reference.
4. You may write a headline for your article, though it may be changed by Chris. You may add other design features as long as they fit the overall design of the page, and they may be changed by Chris.
5. At My Desk may be used for other things, including posters, brochures, reports, and presentation graphics. Once you have been trained, you may use it for these purposes.
Thanks for your cooperation in following these procedures. I know that you will be very pleased with the new software.
VERSION 2
Date: October 1, 20xx
To: Employees of Midsize Company
From: Herman Bartleby, Publications Director
Subject: New procedures for submitting newsletter articles
In an effort to streamline our newsletter production and cut costs, Midsize is bringing the production
Date: October 1, 20xx
To: Employees of Midsize Company
From: Herman Bartleby, Publications Director
Subject: Newsletter announcement
Midsize Company is excited to announce that beginning January 15 you will be submitting articles directly into the newsletter.
1. We will no longer be using the services of TypOGraphics for the design and typesetting of our newsletter.
2. Once you have been trained on the new desktop publishing software, At My Desk, you will be given access to the newsletter site on the intranet, and you may begin submitting articles directly into the newsletter. Chris Jones, my new assistant, will provide the training. As of January 15, you will be required to submit all articles electronically.
3. To submit an article electronically, go to the newsletter site on the intranet and click on that month’s newsletter. You will see a list of articles with page numbers. Go to the page given for your article, find the space for that article on the page, and paste your article into the space. If the article is too long, you may cut it, beginning with the least important information. Save the deleted sections in a separate file for future reference.
4. You may write a headline for your article, though it may be changed by Chris. You may add other design features as long as they fit the overall design of the page, and they may be changed by Chris.
5. At My Desk may be used for other things, including posters, brochures, reports, and presentation graphics. Once you have been trained, you may use it for these purposes.
Thanks for your cooperation in following these procedures. I know that you will be very pleased with the new software.
VERSION 2
Date: October 1, 20xx
To: Employees of Midsize Company
From: Herman Bartleby, Publications Director
Subject: New procedures for submitting newsletter articles
In an effort to streamline our newsletter production and cut costs, Midsize is bringing the production